Property Administrator

OMERS•Boston, MA

3d•$60,000 - $65,000•Onsite

About The Position

The Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants and customers. This role is integral in keeping the property running smoothly behind the scenes. The Property Administrator will support a best-in-class, multi-storey Class A / LEED Gold office tower spanning over 450,000 square feet in Boston. Reporting to the Property Manager at the site, this position will be a trusted partner to the property management, accounting and leasing teams, and a professional first point of contact for tenants on account and administrative matters. If you take pride in precision, enjoy coordinating operations and working with financial and property systems, and want to grow your career in commercial real estate, this is an excellent opportunity.

Requirements

1-3 years of similar property administration/general office administration experience
Ability to manage priorities under pressure with careful attention to detail.
Strong interpersonal and organizational skills, with demonstrated flexibility in managing multiple priorities and collaborating with diverse stakeholders
Proactive and solution-oriented, with a proven ability to take ownership of responsibilities and independently advance priorities

Nice To Haves

Post-secondary education with a focus in Accounting, Business or Real Estate preferred.
Prior experience with Accounts Payable/Accounts Receivable is considered an asset.
Knowledge of property accounting systems including JD Edwards and Basware, and Angus Anywhere software platform is considered an asset; proficiency in adapting to new computer programs is key.
Experience using Office applications including Word, Excel, Adobe and Outlook.

Responsibilities

Draft contracts, including vendor and consulting agreements for ongoing projects, ensuring compliance with company policies and procedures.
Track and maintain property contracts to ensure recurring service agreements are up to date.
Maintain tenant contacts, follow-up, and emergency response information.
Monitor and maintain tenant and vendor certificates of insurance (COIs).
Manage and track sustainability statistics for the property, including waste diversion, electrical and water consumption.
Assist the Marketing team with planning on-site events and promotions.
Support Property Managers by producing, modifying and distributing forms, spreadsheets, manuals, information packages and other deliverables.
Assist with scheduling contractor work (e.g., window washing) and coordinate with tenants.
Maintain tenant communication and distribute all building memos and notices.
Support the property management team with tenant move-ins and move-outs.
Maintain and manage the building work order system.
Close out work orders in the web-based management system for tenant billbacks.
Create purchase orders, code and process vendor invoices using required expense allocations, and ensure vendors are billed according to contracts, negotiated rates and property budgets.
Diligently review invoices and proactively reach out to vendors to resolve questionable or inaccurate billings.