Property Administrator

Barney River Investments•Toronto, ON

8d•CA$40,000 - CA$50,000

About The Position

Barney River is seeking an experienced Property Administrator to play a key role in ensuring the smooth and efficient day-to-day operations of our residential portfolio. This position supports both residents and management by coordinating administrative functions, maintaining accurate records, and assisting with the financial and operational aspects of the property. The Property Administrator is organized, detail-oriented, and customer-focused — someone who takes pride in providing excellent service while contributing to the overall success of the community.

Requirements

3+ years of experience in residential property management or building operations.
Proficiency in Yardi and advanced Microsoft Office skills (Word, Excel, Outlook).
Proven experience managing leasing, rent collections (A/R), and tenant relations.
Experience managing operating budgets, expense control, and financial reporting.
Strong understanding of applicable legislation, including the Residential Tenancies Act (Ontario).
Experience coordinating maintenance, vendors, and service contracts.
Demonstrated ability to manage multiple priorities across a portfolio or large asset.
Strong communication, problem-solving, and organizational skills.

Nice To Haves

Experience managing multi-residential properties.
Knowledge of building systems (mechanical, electrical, structural fundamentals).
Familiarity with legal processes, including LTB hearings, collections, and compliance matters.

Responsibilities

Build and maintain positive relationships with residents, addressing inquiries in a timely and professional manner.
Oversee vacancy and arrears management, ensuring timely resolution.
Prepare and handle legal forms (N4, N5, etc. with accuracy).
Maintain comprehensive tenant files, including lease agreements, amendments, renewals, terminations, offers to lease, notices, contracts, tenant letters, and other documentation.
Administer leases, liaise with tenants, and coordinate maintenance management.
Manage rent collection, cheque posting, and application of payments to tenant accounts.
Review monthly recurring billings and process all invoices and related reports within Yardi, ensuring compliance with budget schedules.
Maintain PO tracker logs and prepare tenant requisitions for chargebacks.
Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
Undertake additional assignments as requested by management, contributing to the overall success of the property management team.