Property Administrator

Regency Centers • Bethesda, MD

6d • Hybrid

About The Position

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a Property Administrator to join our regional office located in Washington, D.C. (Bethesda, MD). The Property Administrator is primarily responsible for supporting a team of high performing Property Managers and assisting with the administrative operations of retail shopping center properties in the VA-MD-DC area.

Requirements

• Bachelor’s degree in Business Administration, Accounting, or related field
• At least one (1) year of related experience in a professional office environment
• Quantitative and analytical skills, along with a strong attention to detail
• Intermediate level proficiency with current Microsoft Office software, email, and Internet research functionality
• Ability to quickly learn and use new programs (software such as Nexus, JD Edwards, Engie, Versapay, etc.)
• Ability to occasionally travel to shopping center properties within the portfolio on as needed basis

Nice To Haves

• Some undergraduate real estate courses or experience in property administration, ideally for retail properties
• Prior related experience in the commercial real estate industry, legal field, or related field
• Working knowledge of JD Edwards or other accounting software
• Familiarity with AI tools and platforms (e.g., Microsoft Copilot, ChatGPT, Claude, or similar) for streamlining administrative processes, drafting correspondence, and improving operational efficiency overall

Responsibilities

• Assist with daily operations. (i.e. prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases and trackers)
• Provide support in the fiscal management of the properties in assigned area. (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports), assisting with CAM reconciliation support and tenant billing dispute documentation.
• Provide support in the management of properties’ physical performance. (i.e. filing or related tasks such as inspections, signage approval, soliciting bids, etc.)
• Assist in maintaining good relations with tenants and vendors.
• Provide support for tenant transitions such as managing utilities transfers, insurance compliance, gathering sales reports, Versapay set up, as well as coordinating lease administration milestones. (Tenant move-in/move-out checklists and critical date tracking)
• Work on special projects/ongoing initiatives according to current needs, as delegated.
• Invoice coding
• Understanding the PO process and request missing POs to be created.
• Provide Tenant(s) with manual billing invoice backup and answer AR related questions.
• Create contracts (CAPS, routine maintenance, and white box/landlord work)
• Process utility change forms and follow up to ensure tenants have placed utilities in their name.
• Maintain tenant contacts, service contracts, and utility spreadsheets.
• Provide other administrative support as needed across the team.

Benefits

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)
• 401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
• Anniversary stock grant awards of up to $1,000
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources
• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs
• 52 hours per year of paid Volunteer Time Off
• Company gift matching
• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level