Property Administrator (Contract)

BGO Real Estate•Vancouver, BC

4d•Hybrid

About The Position

The Property Administrator is responsible for providing support for the day-to-day administrative activities for an (office & commercial) portfolio. BGO Properties is dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where they operate. As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, clients have trusted them to deliver innovative real estate solutions that create value and support their success. As part of the global BGO family, they leverage international expertise and local market insights to provide high-quality services. Their experienced team works across a variety of commercial real estate sectors, ensuring every property managed is a welcoming and functional destination for tenants. BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Requirements

3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.
High school diploma supplemented with some post-secondary accounting and computer courses in related field or equivalent work experience.
A highly organized individual who has an eye for detail and accuracy.
General accounting knowledge.
Able to communicate effectively and professionally, both oral and written.
Able to develop and sustain cooperative working relationships.
Professional phone manner.
Mature and self-motivated team player.
Committed to personal growth and integrity aligned with Company objectives.
Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities.
Ability to work under pressure and achieve quality results.
Adaptable to constant change.
Team player.
Extremely punctual and reliable.
Strong skills in Microsoft Office including Word, Excel & Outlook.
A criminal verification check is required for employment.

Nice To Haves

Experience in real estate operations an asset.
Previous experience in Yardi software programs would be an asset.

Responsibilities

Providing support for all aspects of day-to-day accounting and administrative activities for the portfolio.
Rent collection, cheque posting and application of money to tenant accounts.
Liaising with tenants and accounting regarding accounts receivable matters.
Reporting weekly on the status of account receivables.
Reviewing monthly recurring billings.
Processing all invoices and related reports within Yardi as assigned, in two separate databases.
Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and processing for payment.
Maintaining PO tracker logs.
Preparing and distributing tenant requisition for chargebacks.
Typing and distributing correspondence to tenants and tenant data base management.
Assisting with preparation for the annual budget process for assigned buildings within the portfolio.
Preparing Rental Letters.
Monitoring and tracking vacant unit utility accounts and ensuring all accounts are on PAP.
Reading and understanding leases to ensure accurate information is received and maintained.
Reading and reviewing Lease Abstracts and Rent Change Reports.
Maintaining and updating security deposit reports.
Maintaining and updating tenant information, including phone numbers, contact names and emergency contact information as changes occur.
Ensuring all tenants have provided current insurance certificates that are in compliance with the lease agreement.
Completing all administrative functions relating to property management as specified.
Liaising with tenants and contractors as required or directed.
Embracing and proactively supporting BGO's culture of environmental responsibility and social responsibility.
Other duties as directed.