Contract Administrator

City of Orlando•Orlando, FL

About The Position

Performs professional and technical work in the Procurement and Contracts Division. Responsible for the administration of complex solicitations, programs, special projects, and assignments including contract management program, e-Bidding, procurement’s enterprise resource planning (ERP) software, supplier relationship management (SRM), customer relationship management (CRM), and the Division’s emergency management plan. Duties include; developing complex solicitations (e.g. construction solicitation, invitation for bid (IFB), request for proposal (RFP), and invitation to negotiate (ITN)) and pre-award and post-award functions for a variety of contracts. Assists in the definition of project scope and objectives, involving all relevant stakeholders. Coordinates internal resources and third parties/vendors for the flawless execution of projects. Tracks project performance, specifically to analyze the successful completion of short and long-term goals. Exercises the procurement authority delegated to the position through the Chief Procurement Officer and City Code. Work is performed under the general supervision of the Chief Procurement Officer and Assistant Chief Procurement Officer.

Requirements

Bachelor's Degree in Business Administration, Public Administration, or a related business field required
Three (3) years progressively responsible experience in the procurement and contracting of materials, equipment, and service contracts required
At least three (3) years experience with complex procurement required
Must hold and maintain industry standard procurement certification(s) such as Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager, (CPM), Certified Professional in Supply Management (CPSM), or Certified Purchasing Professional (CPP)
Copy of current certification(s) must be provided at the time of application
Excellent written and verbal communication skills required
Applicants must meet the minimum qualifications listed in the position description
Application must provide details of all relevant experience related to the position

Nice To Haves

Two (2) years of direct experience for an associate degree
Four (4) years of direct experience for a bachelor's degree
Six (6) years of direct experience for a master's degree
Nine (9) years of direct experience for a doctoral degree

Responsibilities

Administration of complex solicitations, programs, special projects, and assignments
Contract management program
e-Bidding
Procurement’s enterprise resource planning (ERP) software
Supplier relationship management (SRM)
Customer relationship management (CRM)
Division’s emergency management plan
Developing complex solicitations (e.g. construction solicitation, invitation for bid (IFB), request for proposal (RFP), and invitation to negotiate (ITN))
Pre-award and post-award functions for a variety of contracts
Assisting in the definition of project scope and objectives, involving all relevant stakeholders
Coordinating internal resources and third parties/vendors for the flawless execution of projects
Tracking project performance, specifically to analyze the successful completion of short and long-term goals
Exercising the procurement authority delegated to the position through the Chief Procurement Officer and City Code