Property Administrator

Colliers International•Toronto, ON

1d•CA$64,011 - CA$72,000•Onsite

About The Position

Colliers has an exciting opportunity for someone passionate about commercial property management. The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio. Strong client relationships are meaningful to you. You enjoy playing a central role in customer care by bringing superior interpersonal skills, attention to detail, and a positive demeanor to everything you do. Your superior communication and organizational skills mean that you are able to respond to tenant inquiries, you exude professionalism, and your customer service skills are second to none.

Requirements

A minimum of two years of related work experience.
Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
Ability to communicate clearly and concisely, both orally and in writing.
Possess strong organizational and time management skills with a demonstrated ability to work both independently and within a team environment.
Exhibit a high level of professionalism and excellent interpersonal skills.
Strong relationship-building ability, proactive, results-oriented, and resourceful.
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
Applicants must be currently authorized to work in Canada on a full-time basis.
The employer will not sponsor applicants for work visas.

Nice To Haves

Previous work experience in commercial real estate or property management is an asset
previous experience with a retail portfolio will be a strong asset.
Yardi knowledge would be considered an asset.
Basic knowledge of accounting an asset.

Responsibilities

Respond to general day-to-day inquiries from tenants, service providers, and contractors, and redirect specific issues to the appropriate staff member for action and resolution.
Track and distribute lease documents, update the tenant contact list, and prepare welcome packages for new tenants.
Prepare tenant notices and general correspondence for the Property Manager.
Assist the operations department with drafting notices and other correspondence for the Property Manager’s approval.
Assist the Property Manager with obtaining supplier and contractor quotations, tracking contract renewal dates.
Issue, maintain, and track purchase orders as required.
Assist with the preparation of seasonal work contracts (landscaping, snow removal, etc.).
Distribute Welcome Packages and Move Out Packages.
Attend and actively participate in staff meetings.
Review and Code invoices.
Track and coordinate all tenant chargebacks with accounting.
Work closely with the property manager to provide support with budget preparation.
preparing monthly property management reports for clients as directed by the property manager.
Maintain the portfolio utility meter database and tenant utility consumption as needed.
In conjunction with the Property Accountants, assist in monthly accounts receivable analysis, including monitoring rental arrears, preparing notifications, demand and default notices, and following up with tenants to ensure timely payment of the monthly rent, as directed by the Property Manager.
Track Facility Services staff work hours on a monthly basis, and check the accuracy of the payroll chargebacks from the head office.
Make any necessary corrections and provide back-up for any discrepancies.
Coordinate all tenant and building signage with the assistance of the Property Manager.
Assist with the arrangement and coordination of special projects.
Other duties as required.