Property Administrator

Wesgroup • Vancouver, BC

37d • $55,000 - $60,000

About The Position

Wesgroup started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 4.4 million square feet of commercial and multi-family real estate and has built more than 7,000 homes in 100 communities. With the active projects in our development pipeline, the portfolio is forecasted to grow to over 6.7 million square feet by the end of 2031.
Our operations are vertically integrated, encompassing land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.
Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase, we are actively seeking a highly engaged, driven and experienced Property Administrator to join our team.
In this role, you will play an integral part of the team, interacting with Property Managers, Accountants, Technicians and tenants to support the administration for our commercial properties. Reporting to the Property Manager, you will manage a variety of property management tasks, as well as manage the Online Service Centre and Hotline.

Requirements

• 1–2 years of experience in a property management or administrative support role; familiarity or experience with Commercial Property Management is a definite asset.
• Strong organizational, time management, and multitasking skills in fast-paced environments.
• Excellent written and verbal communication skills, with a professional and approachable style.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• A positive, proactive attitude and a desire to contribute to a collaborative team environment.

Nice To Haves

• Working knowledge of Yardi Voyager and Angus Anywhere MRI is an asset.
• Basic accounting knowledge (AP/AR) considered beneficial.

Responsibilities

• Draft and send correspondence such as operational updates and general tenant communications.
• Distribute annual Common Area Maintenance (CAM) reconciliation letters and rental statements.
• Maintain and update tenant records, including directories, information change forms, and insurance certificates to ensure compliance.
• Assist with legal and leasing documentation as required.
• Review accounts receivable ledgers and follow up with tenants regarding rent arrears, chargebacks, and expenses.
• Track and distribute chargeback and property tax invoices.
• Process deposit refunds, cheque requisitions, and Electronic Funds Transfer (EFT) updates.
• Code invoices and purchase orders in Yardi for all income-producing properties.
• Schedule vendors for maintenance and repairs, ensuring service quality and timeliness.
• Set up new utilities (Telus, Hydro, Fortis) for new buildings and projects.
• Coordinate and oversee access control and surveillance systems across properties.
• Manage vendor records, including WCB certifications and Certificates of Insurance (COIs).
• Administer the Online Service Centre and Service Centre Hotline, ensuring quick and effective responses.
• Prepare meeting materials and circulate meeting minutes.
• Act as backup for Property Managers, attending viewings, tenant meetings, and vendor visits as needed.
• Collaborate with the Property Managers, Operations team, and Director on ad-hoc projects.

Benefits

• An entrepreneurial environment that enables people to do their best work and make a meaningful contribution to our local communities.
• A Great Place to Work® Certified organization, recognized for fostering a supportive, inclusive, and inspiring workplace where people feel valued and engaged.
• A competitive compensation package with robust and extensive health benefits supplemented by a generous Health Care Spending Account, and a competitive time off program that includes vacation, personal, sick, and volunteer days.
• A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs.
• To promote wellbeing, Wesgroup also covers the cost for all employees to attend several fitness classes each month through our partnership with ClassPass. After completing 20 classes, employees enjoy an additional paid day off as a reward.
• A fun and inclusive culture supported by an employee-led Culture Committee with sponsorship from the President & CEO, providing opportunities for participation in group workouts, team sports, company-wide social events or celebrations, and other great initiatives.
• Wesgroup supports a broad range of community initiatives through donations and employee volunteer activities, including 5 paid days off to volunteer your time each year and give back to our communities.
• The Wesgroup Store, stocked with amazing name-brand apparel and items to purchase using points earned for milestones, participation, and going above and beyond.
• A beautifully designed office downtown with incredible views of the ocean and North Shore mountains, directly across the street from the Burrard sky train station.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees