Property Administrator

Regency Centers•Bronxville, NY

18h•$70,000 - $80,000

About The Position

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a Property Administrator to join our Bronxville, New York regional office. The Property Administrator is primarily responsible for supporting the Bronxville Property Managers and assisting team members with the administrative operations of retail shopping center properties in the area. What You’ll Be Doing: Assist with daily operations (i.e. prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases). Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports). Provide support in the management of properties’ physical performance (i.e. filing or related tasks such as inspections, signage approval, collection of TI paperwork, soliciting bids, etc.). Assist in maintaining good relations with tenants and vendors. Provide support to the property management team in the processing of tenant allowance. Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc. Work on special projects/ongoing initiatives according to current needs. Invoice coding Understanding the PO process & request missing POs to be created Provide Tenant(s) with manual billing invoice backup Create Contracts (CAPS, routine maintenance, white box/landlord work) Process utility change forms Maintain tenant contact, service contract and utility spreadsheets Provide other administrative support as needed.

Requirements

Bachelor’s degree in Business Administration, Accounting, or related field
At least one (1) year of related experience in a professional office environment
Quantitative and analytical skills, along with a strong attention to detail
Intermediate level proficiency with current Microsoft Office software, email and Internet research functionality
Ability to quickly learn and use new programs (software such as Nexus, Yardi, JD Edwards, Engie, etc.)
Ability to occasionally travel to shopping center properties within the portfolio
Problem-solving and time-management skills
Customer focus, interpersonal savvy, and ability to work in a team environment and independently
Strong verbal and written communication skills
Strong priority setting, decisiveness, organizational, and time-management skills
Trust and integrity

Nice To Haves

Some undergraduate real estate courses or experience in property administration, ideally for retail properties, a plus
Prior related experience in the commercial real estate industry, legal field, or related field
Working knowledge of Yardi, JD Edwards or other accounting software

Responsibilities

Assist with daily operations (i.e. prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases).
Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports).
Provide support in the management of properties’ physical performance (i.e. filing or related tasks such as inspections, signage approval, collection of TI paperwork, soliciting bids, etc.).
Assist in maintaining good relations with tenants and vendors.
Provide support to the property management team in the processing of tenant allowance.
Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc.
Work on special projects/ongoing initiatives according to current needs.
Invoice coding
Understanding the PO process & request missing POs to be created
Provide Tenant(s) with manual billing invoice backup
Create Contracts (CAPS, routine maintenance, white box/landlord work)
Process utility change forms
Maintain tenant contact, service contract and utility spreadsheets
Provide other administrative support as needed.

Benefits

Work/Life Balance
23+ PTO days annually
11 paid holidays (in addition to PTO)
Paid leave programs (parental, compassion, bereavement, jury duty, and military)
Health Advocacy + Employee Assistance Program (EAP)
Financial Security
401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
Anniversary stock grant awards of up to $1,000
Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
100% company paid Life Insurance/AD&D and Disability Insurance
Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
Student loan repayment resources
Health and Wellness
Medical, Dental and Vision Insurance
Award winning and incentives-based wellbeing program through Personify Health
Family planning, mental health, and pain management programs
Community Focused
52 hours per year of paid Volunteer Time Off
Company gift matching
Growth and Development
Tuition reimbursement
Continued education opportunities
LinkedIn Learning premium subscription
Professional membership support
Employee Resource Groups