Property Adminstrator
About The Position
The Property Administrator works directly with the Property Manager to perform clerical and administrative assignments for assigned properties or projects. The role provides administrative support and focuses on productivity and results while delivering strong customer service in communications with tenants, prospective tenants, owners, and vendors. Responsibilities include supporting property and lease administration, coordinating meetings and events, preparing reports and financial spreadsheets, maintaining property records and files, and assisting with contracts, invoices, and budget preparation. The position also supports tenant services, including move-in packages, access-card records, signage, tenant rebills, and maintaining tenant and vendor contact and insurance information. Additional duties may be assigned by the Property Manager.
Requirements
- High school diploma or GED equivalent.
- At least 0–2 years of clerical or administrative experience.
- Intermediate to advanced proficiency with MS 365 Word, Excel, and Outlook.
- Ability to keep information strictly confidential.
- Strong desire to succeed in an entrepreneurial environment.
- Ability to manage multiple projects, changing priorities, and a continually heavy workload.
- Exceptional oral and written communication skills.
- Strong customer service orientation.
Nice To Haves
- College coursework preferred.
- Real estate experience is a plus.
- Proficiency in Argus or accounting software such as MRI or Skyline preferred.
Responsibilities
- Provide administrative support, including phone support, typing, reports, filing, and correspondence distribution.
- Schedule and coordinate meetings and special events.
- Assist with lease administration, including lease setup, changes, and report generation.
- Prepare and coordinate bid proposals, service contracts, and approved invoices.
- Maintain lease and property files.
- Track and file HVAC contracts and insurance certificates, and follow up on expirations.
- Assist with monthly and quarterly management reports and annual budget preparation.
- Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
- Prepare financial spreadsheets.
- Order and maintain office supplies.
- Greet tenants, prospective tenants, vendors, and guests.
- Notify meeting participants of meetings, responsibilities, and schedule or plan changes.
- Order tenant door plaques and directory strips, and maintain property signage.
- Prepare and distribute tenant move-in packages and order tenant gifts as needed.
- Maintain parking and building access-card records.
- Invoice tenant rebills, including meter readings and HVAC charges.
- Maintain tenant and vendor contact lists and insurance information.
- Promote positive relationships with tenants and owners.
- Perform additional duties assigned by the Property Manager.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
