Payroll Adminstrator

Refractory Service, Inc. • Jackson, WI

17h

About The Position

Refractory Service, Inc. (RSI) is seeking a Payroll Administrator to support employees across its national operations. Reporting to the Chief Financial Officer, this hands-on role is responsible for payroll processing, reporting, tax filings, and maintaining data integrity. The Payroll Administrator serves as a trusted payroll resource for HR, leaders, teams, and employees.

The role focuses on protecting confidential information, keeping payroll running smoothly, and ensuring records and reporting align with applicable regulations, company policies, and procedures. It also emphasizes efficiency, safety, and responsible use of resources.

Requirements

• Associate’s degree in a related field, such as accounting or finance; a combination of education and experience will be considered.
• Three years of payroll processing experience, including experience supporting a multi-site organization.
• Knowledge of payroll procedures, tax regulations, and labor laws, with the ability to interpret payroll information, wage and hour requirements, and numerical data.
• Strong payroll software, systems, and Microsoft Office skills.
• Ability to calculate figures, proportions, percentages, and volumes and apply basic algebra.
• Clear communication skills, including listening, writing, presenting, and preparing professional reports and business correspondence.
• Strong customer service, time management, attention to detail, problem-solving, and initiative.
• Commitment to keeping information strictly confidential.
• Ability to follow written, verbal, and diagram-based instructions; work independently and with a team; and adapt to shifting priorities, heavy workloads, and deadlines while maintaining a positive attitude.

Nice To Haves

• Certified Payroll Professional (CPP) certification.
• Union employee payroll processing experience.
• Experience with Jonas Enterprise Service and construction software programs.

Responsibilities

• Process employee payroll accurately, confidentially, on time, and cost-effectively.
• Enter and update payroll data, audit time records, and resolve discrepancies related to benefits, compensation changes, laws, and policies.
• Prepare timely payroll reports and analysis, and answer payroll questions from HR, leaders, teams, and employees.
• Complete payroll records, filings, and payments in accordance with company, state, and federal requirements, including W-2s, unemployment data, taxes, garnishments, union reporting, and union payments.
• Research employee payroll concerns and coordinate with other resources to resolve them.
• Stay current on HR, payroll, tax, and public policy changes, and contribute to payroll policies and procedures.
• Train employees on related processes to support data quality and integrity.
• Keep technical skills and payroll knowledge current and take on special projects as assigned.
• Protect confidential information and help maintain accurate records and compliant reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree