Property Acquisitions Controls Officer (CONTRACT POSITION)

Metrolinx•Canada,

7h•CA$82,683 - CA$112,734•Onsite

About The Position

Metrolinx is connecting communities across the Greater Golden Horseshoe and is an agency of the Government of Ontario. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system, and is building new and improved rapid transit. At Metrolinx, equity, diversity and inclusion are essential. This role is an in-office position based at our 10 Bay Street location, fostering a collaborative environment that benefits from in-person co-creation and partnership. The Capital Projects Group (CPG) is seeking a Property Acquisitions Controls Officer to support property data analysis, closing and payment of property acquisitions, review and processing of approval memos, tracking of expenditures and variance reporting, financial analysis, and budget control. This position offers exposure to financial, analytics, GIS, contract, and administrative functions within property acquisition projects and will report to the Manager, Property Acquisitions Controls. This is a Contract/Temporary Assignment position for up to 24 months.

Requirements

Completion of a degree in Business Administration, Accounting, Commerce, Economics, Real Estate, or related discipline – or a combination of education, training and experience deemed equivalent
Demonstrated experience in project management, cost control, budget control, and/or management
Experience in real estate transactions, interpreting contracts, lease administration, property accounting, or financial budgeting and reporting.
Knowledge of budget, project schedule, forecasts, property closings, contract administration, and documentation
Knowledge of database concepts, database management software and tools including PowerBI and MS Office Excel (Pivot tables and formulas) and experience in using systems and applications, such as Primavera Contract Manager, Oracle Unifier, Ecosys, Visio, Word, PowerPoint or similar
Excellent organizational skills with a high attention to detail and a track record of producing accurate work.
Strong ability to multi-task and perform in a high-pressure environment with multiple deadlines.
Creative thinking with ability to problem solve on their feet and able to accept challenges and takes the initiative to devise solutions independently.

Responsibilities

Perform the closing function when acquiring property to ensure timely transfer of funds for ownership to Metrolinx; ensuring proper supporting documentation is in-place for audit purposes.
Work closely with the Property Acquisitions Team to ensure information is updated correctly in the property data management database (PETRA) and properly reflected in all reporting.
Review budget tables for the approval memo to meet acquisition requirements, prior to acquisition of the property.
Review and process legal and consultant invoices for all closings to ensure accurate reporting of expenses for each project.
Process and manage Vendor of Record invoices and keep track of spending against approved contracts limit.
Review and summarize contracts, property legal documentation, the Expropriations Act and other relevant documentation pertinent to the acquisition.
Communicate with Property Acquisition Officers, Finance and external legal counsels and to ensure timely processing of closing requests.
Develop, coordinate, and monitor the property accruals and budgets of the assigned portfolio of projects within Property Acquisitions in the Capital Projects Group.
Presenting data in dashboards, charts, graphs and/or tables to capture and present meaningful information/data for reporting, analysis, and presentation purposes for use by management in identifying and implementing process improvements.
Assist with month-end and year-end financial processes, including accrual preparation, variance analysis, and audit requests.