Properties Support - Lead

Grand River Dam Authority•Chouteau, OK

2d•Onsite

About The Position

The Properties Support - Lead coordinates meeting and event logistics, hospitality services, and general workplace support to maintain a welcoming, organized, and efficient environment across Grand River Dam Authority facilities. The position handles room preparation, catering coordination, supply management, and vendor coordination, and serves as a lead resource for custodial staff by supporting daily operations and arranging coverage for facility and event needs. The role may also perform custodial duties when coverage is unavailable. The position is located at the Administrative Center in Chouteau, Oklahoma. Work is performed primarily in an office setting, with travel to other Grand River Dam Authority locations as needed, including providing custodial coverage when staffing is unavailable. Work may take place in office and industrial environments. Compensation is commensurate with experience and qualifications.

Requirements

High school diploma or equivalent.
Six years of experience in workplace coordination, hospitality, or facilities support roles.
Experience with digital scheduling, purchasing, or inventory systems.
Excellent organizational, coordination, and communication skills.
Ability to guide, support, and coordinate team members while maintaining positive working relationships.
Ability to read room layout diagrams or setup instructions.
Strong attention to detail and ability to multitask effectively.
Knowledge of various cleaning methods and materials used in custodial work.
Reliable and punctual, with the ability to respond to changing priorities.
Professional and friendly demeanor, with a focus on hospitality and teamwork.
Good written and verbal communication skills.
Proficiency in Microsoft Outlook, Word, Excel, and scheduling systems.
Valid Oklahoma driver’s license, or ability to convert an out-of-state license within 30 days for Oklahoma residents.
Ability to lift at least 35 pounds, stand for extended periods, operate cleaning machinery, and perform frequent pushing, pulling, lifting, carrying, bending, and moving of tables, chairs, supplies, and equipment.
Ability to operate motor vehicle equipment safely and efficiently to transport items or personnel.

Nice To Haves

Experience in event planning, meeting coordination, or catering.

Responsibilities

Coordinate meeting and event logistics as the primary point of contact, including room setup and breakdown, ensuring spaces are stocked and equipped, and assisting with catering setup and delivery.
Order, purchase, pick up, and deliver custodial supplies across designated Authority properties.
Update the Works system for P-Card transactions and the Concur system for Travel Card transactions.
Maintain accurate records, receipts, and supporting documentation for audit and compliance purposes, meeting required deadlines.
Provide day-to-day operational guidance to custodial staff, communicate priorities and assignments, and assist with routine questions and facility needs.
Monitor daily custodial staffing and absences and coordinate coverage, including identifying available staff, adjusting assignments, and ensuring scheduled meetings, catering, special events, and priority areas have appropriate coverage.
Support onboarding and training of custodial staff on established procedures, facility expectations, meeting room standards, and operational processes.
Prepare and submit reports on custodial operations, including incident reports, safety concerns, maintenance needs, and general updates.
Perform custodial duties when coverage is unavailable.
Perform other duties and responsibilities as assigned.