Projects Manager

FAMILIES TOGETHER OF ORANGE COUNTY•Tustin, CA

5d•$78,000 - $80,000•Onsite

About The Position

The Projects Manager plans, coordinates, and executes organizational projects that support FTOC’s mission, growth, and compliance. The role ensures initiatives are delivered on time, within scope, and in alignment with applicable federal, state, and local requirements. Working with leadership, department directors and managers, and cross-functional teams, the Projects Manager oversees implementation, monitors progress, and promotes accountability, collaboration, and innovation. The position emphasizes improving patient access, operational efficiency, quality of care, and regulatory compliance. The Projects Manager develops project plans, timelines, deliverables, scopes, goals, and performance indicators; coordinates cross-departmental implementation; tracks milestones, budgets, risks, and performance; and reports progress to leadership, funders, and other stakeholders. The role ensures compliance with FQHC, grant, HRSA, UDS, and other applicable requirements, and maintains project documentation for reporting, audits, evaluations, and grant compliance. The position serves as a primary contact for project communications, facilitates project meetings and accountability checkpoints, supports leadership with presentations and strategic updates, and provides guidance and training to project team members. It also promotes continuous improvement, applies project-management best practices suited to healthcare and FQHC settings, and incorporates lessons learned into future initiatives. Other duties within the scope of the position may be assigned by the supervisor. This is a full-time, exempt, in-person role reporting to the CEO. Employees are expected to work on-site for scheduled shifts. FTOC operates Monday through Friday from 8 a.m. to 8 p.m.; individual schedules vary according to organizational, staffing, community, and patient needs and may be modified. Weekend and holiday work and overtime may be required. Employees may need to work temporarily at another FTOC site, travel occasionally between sites, and travel on short notice. The role may require driving, sitting for extended periods, and occasionally lifting or moving up to 25 pounds.

Requirements

Bachelor’s degree in healthcare administration, public health, business administration, or a related field.
At least 3 years of progressive project-management experience in a healthcare setting.
Demonstrated experience managing cross-functional projects from initiation to completion.
Strong organizational, planning, and time-management skills.
Excellent written, verbal, and presentation skills, with the ability to communicate across all organizational levels.
Proficiency in Microsoft Office Suite, project-management software, and data-analysis tools.
Knowledge of HRSA, NCQA, and related healthcare compliance standards.
Ability to work independently while balancing multiple priorities in a fast-paced environment.
Strong problem-solving skills and a proactive, results-oriented mindset.
Ability to travel to FTOC sites as needed, including on short notice.
Ability to drive to FTOC facilities as needed.
Ability to sit for extended periods and occasionally lift and/or move up to 25 pounds.

Nice To Haves

Master’s degree preferred.
Project-management experience within a Federally Qualified Health Center (FQHC) preferred.

Responsibilities

Develop and oversee project plans, timelines, and deliverables that support organizational priorities.
Define project scope, goals, and performance indicators with senior leadership and department heads.
Align projects with FQHC compliance requirements, grant objectives, and strategic initiatives.
Coordinate cross-departmental teams to carry out project activities.
Monitor project milestones, budgets, and timelines; identify risks and barriers; and implement solutions.
Track, evaluate, and report project performance to leadership, funders, and other stakeholders.
Ensure projects meet applicable federal, state, HRSA, and UDS requirements.
Prepare and submit required project documentation, reports, and updates to internal and external stakeholders.
Maintain accurate project records for audits, evaluations, and grant compliance.
Serve as the primary point of contact for project-related communication across departments.
Facilitate project meetings and provide updates, action items, and accountability checkpoints.
Foster collaboration among clinical, operational, financial, and administrative staff.
Support leadership with project-related presentations, reports, and strategic updates.
Provide guidance and training to project team members.
Promote continuous improvement, accountability, and innovation.
Identify and pursue opportunities to improve efficiency, quality, and patient-centered outcomes through projects.
Apply project-management best practices tailored to healthcare and FQHC environments.
Incorporate lessons learned from completed projects into future initiatives.
Follow FTOC policies and procedures, provide customer service, represent the organization’s core values, communicate with the supervisor, and meet attendance and productivity expectations.
Attend and actively participate in scheduled meetings.
Travel to FTOC sites as needed, including with short notice, and temporarily fill in at another site when required.