Projects and Grants Coordinator, 4D Initiatives

University of Denver•Denver, CO

6d•Hybrid

About The Position

This is a non-benefited position not to exceed 1,000 hours in a calendar year. The Projects and Grants Coordinator will provide coordination and administrative support for key 4D initiatives, focusing on the Resilience Lab and Compassion Lab. This role involves managing logistics, communication, and documentation for various programs, trainings, and events. Additionally, the coordinator will track grant expenditures, assist with financial reporting, and support the planning and execution of major conferences. The position also contributes to communication and storytelling efforts to promote 4D opportunities and impact.

Requirements

Bachelor’s degree
Strong organizational and administrative experience with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Excel, Teams)
Strong project and event management skills, including coordination of multiple programs, initiatives and timelines
Effective written and verbal communication skills for outreach, facilitation, presentations, and storytelling
Ability to collaborate and communicate with both internal and external stakeholders, including administrators, faculty, staff, students, and external partners
Proficiency in using technology platforms for communication and data sharing and tracking
Familiarity with data collection, assessment, and program evaluation methods
Understanding of budget and records management
Strong organizational, interpersonal, and problem‑solving abilities with attention to detail and follow‑through

Nice To Haves

Master’s degree completed or in progress in higher education, nonprofit management, public policy, or a related field
Large event or conference planning experience
Experience with budgeting, financial tracking, or grant administration
Familiarity with project management frameworks and tools

Responsibilities

Provides coordination and administrative support for key 4D projects, programs, and initiatives, with a focus on the Resilience Lab and Compassion Lab.
Manages logistics and coordination for The Resilient Scientist Series, Compassion Lab immersive experiences, Lab networks and related partnerships, and 4D trainings and workshops.
Schedules and coordinates logistics for meetings, workshops, and events.
Manages communication with participants, speakers, and partners.
Prepares program materials, agendas, and follow-up documentation.
Supports tracking of participation, engagement, and program outcomes.
Maintains organized records and shared resources across initiatives.
Tracks expenditures and allocations related to grant and gift funding across 4D initiatives.
Maintains accurate and up-to-date financial records in coordination with internal finance teams.
Monitors budgets to ensure compliance with grant requirements and funding restrictions.
Supports the preparation of grant reports, collecting and organizing data and documenting budgets.
Assists in documenting program outcomes and impact metrics for funders and stakeholders.
Supports the end-to-end planning and execution of major 4D conferences and events, including the 4D Symposium and the National LearningWell Coalition Conference at DU.
Assists with project planning timelines and milestone tracking for conferences.
Coordinates logistics and/or works with DU Conference and Events staff or other stakeholders for conferences.
Supports alignment and communication for conferences.
Prepares event materials (programs, schedules, briefing documents).
Provides onsite or virtual event support.
Assists with post-event follow-up, including evaluations and reporting.
Promotes 4D opportunities and impact through contributing to reports, assessments, and strategic planning.
Organizes participation and outcomes data for communication through 4D newsletters and other university newsletters.