Projects Analyst (Contractual) - IMFFA/IMFRA

International Monetary Fund•Washington DC, DC

8d•Hybrid

About The Position

The Projects Analyst administers the work programs of the IMF Family Association (IMFFA) and the IMF Retirees & Alumni Association (IMFRA), and provides support to the IMF Human Resources Department (HRD). IMFFA offers social programs, services, and events for families of Fund employees. IMFRA helps retirees and alumni with retirement-related topics, represents their interests, fosters cooperation with the Fund, and organizes activities to maintain connections among its members. The position formally reports to HRD’s Organizational Change Management Unit and supports both associations on behalf of the IMF. Under Fund oversight, the analyst provides day-to-day operational support to the associations’ Boards of Directors. The role is based at IMF Headquarters in Washington, DC; candidates must physically reside in the DC metro area. The associations currently work on a hybrid basis, with some in-office work at Headquarters and some remote work. The workload typically requires 40 hours per week, divided equally between the associations. Events may occasionally require additional hours or evening and weekend work. During periods of reduced association activity, the analyst may support HRD’s Organizational Change Management Division, including employee engagement, health and wellness, diversity and inclusion, and internal communications initiatives. This is a one-year contractual appointment. Contractual appointments may be renewable for up to four years of cumulative contractual service, subject to performance, budget availability, and ongoing business need.

Requirements

Training and experience equivalent to completion of secondary school education.
At least four years of relevant experience.
Experience supporting project management activities and project delivery.
Strong interpersonal skills, including tact, patience, and discretion when working with people of diverse nationalities, age groups, and circumstances.
Experience scheduling and organizing in-person and virtual meetings and conferences.
Strong organizational skills and a track record of managing multiple competing priorities professionally and with minimal supervision.
Excellent verbal and written communication skills in English.
Administrative experience, including office management.
Must physically reside in the DC metro area.
Ability to work a typical workload of 40 hours per week, allocated equally between the two associations; occasional additional hours and evening or weekend work may be required.

Nice To Haves

Proficiency in languages in addition to English.
Knowledge of Microsoft Office (Word, Excel, PowerPoint, Access, Outlook, and Teams), Adobe PDF, and virtual meeting software such as Zoom and Webex.
Familiarity with email applications such as Mailchimp, social media platforms such as LinkedIn, Facebook, and Twitter, JotForm, and Canva.
Willingness to learn new skills and adopt new platforms.

Responsibilities

Serve as the designated Fund employee liaison for association activities requiring access to Fund systems, records, communications platforms, or administrative processes, in accordance with Fund policies and access controls.
Act as the primary point of contact for both associations and respond to inquiries and information requests.
Build relationships with IMF departments, forward communications to association Board members or relevant Fund offices as appropriate, and coordinate timely follow-up and responses.
Plan, support, and deliver association work programs and activities where appropriate.
Organize and coordinate meetings and videoconferences; track and follow up on Board decisions, actions, and timelines.
Create and maintain administrative, financial, governance, and programmatic files and folders.
Support onboarding for new Board members, including materials and administrative arrangements.
Provide support for meetings, seminars, workshops, excursions, and social events; support Board Chairs as needed.
Plan and deliver events, providing detailed administrative and logistical support.
Receive, process, and submit reimbursement claims and follow up through payment; manage budgets.
Process membership applications and admissions in a timely manner and maintain membership records.
Keep Board members informed about Fund initiatives relevant to staff families, retirees, and alumni.
Maintain association websites and social media channels, and organize and deliver email and social media communications to members.
Plan and support association publications as appropriate, including proofreading, editing, design, and dissemination.
Coordinate procurement and administrative arrangements with vendors, instructors, speakers, and other service providers, including required documentation and follow-up with association and Fund offices.
Support HRD’s Change Management Division through project coordination, stakeholder engagement, visual communications, and administrative support.