Projects Administrator

Barnhart Crane & Rigging • Cedar Rapids, IA

11d

About The Position

Barnhart is seeking a Projects Administrator to support branch operations and project activities. The role focuses on daily administrative activities, invoicing support, managing project schedules, and maintaining documentation that supports organizational decisions. The ideal candidate is organized, detail-oriented, and proficient in Excel and Microsoft Project.

The Projects Administrator develops and maintains project schedules in Microsoft Project, facilitates weekly schedule calls, monitors progress and flags potential conflicts or risks, and coordinates with project managers and internal teams. The role also records and distributes meeting minutes, routes calls and follow-ups, prepares reports and documentation for leadership, maintains organized records and archives, and provides branch administrative support as needed. The anticipated schedule is 20–25 hours per week.

Barnhart describes its purpose as serving employees, communities, and others through the company’s work. It specializes in lifting, heavy rigging, and heavy transport of major components used in American industry, and has more than 60 branch locations across the United States. The company emphasizes collaboration, safety, servant leadership, quality service, innovation, continuous improvement, fairness, and profit with a purpose.

Requirements

• Experience with Microsoft Excel and Microsoft Project.
• Strong organizational, time management, and communication skills.
• Ability to manage multiple projects and priorities with attention to detail.

Nice To Haves

• Familiarity with project management principles and scheduling practices.
• Prior experience in an administrative, scheduling, or project support role.

Responsibilities

• Develop and maintain project schedules in Microsoft Project, ensuring updates are accurate and timely.
• Facilitate weekly project schedule calls and provide summaries to stakeholders.
• Monitor progress against schedules and flag potential conflicts or risks to leadership.
• Coordinate with project managers and internal teams to keep schedules aligned with goals.
• Record and distribute accurate meeting minutes, capturing key decisions and action items.
• Route calls, questions, and follow-ups to appropriate team members in a timely manner.
• Prepare reports, meeting notes, and documentation for leadership review.
• Maintain organized records and archives for historical tracking and lessons learned.
• Provide administrative support to the branch as needed.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed