Project Support Specialist - Morris
About The Position
Adams, Inc. is a family-owned construction-trades company seeking a full-time Project Support Specialist for their Morris, IL office. This role is crucial for preparing contracts and projects for Production, ensuring seamless project execution. Responsibilities include collecting information, managing documentation, building and managing projects in ServiceTitan, and coordinating administrative tasks. The ideal candidate is detail-oriented, organized, and possesses strong communication skills to work effectively with different departments. The company emphasizes a strong work ethic, team atmosphere, and work-life balance.
Requirements
- High school diploma or equivalent
- Strong organizational skills and attention to detail.
- Ability to manage multiple projects simultaneously.
- Excellent communication skills, both written and verbal.
- PC proficiency is required, with experience in Microsoft Office applications including Word, Excel and Outlook.
- Ability to solve practical problems and deal with a variety of concrete variables.
- Can interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Excellent written, verbal, and interpersonal communication skills.
- Requires mastery of business English language skills to read, analyze, and interpret information, policies and procedures, and/or governmental regulations.
- Able to write reports and business correspondence.
Nice To Haves
- Proficiency in ServiceTitan or similar project management software is preferred.
- Experience in administrative support, project coordination, or a related field is preferred.
Responsibilities
- Prepare contracts and projects for Production.
- Collect necessary information for project execution.
- Manage project documentation.
- Build and manage projects in ServiceTitan.
- Coordinate administrative tasks.
- Assist in creating and distributing proposals to clients.
- Set up new projects in ServiceTitan following contract approval.
- Upload and organize all relevant documents and images to the Project, Job, or Location in ServiceTitan.
- Coordinate deposit collection by creating tasks for the Finance Team or sending invoices directly to clients.
- Prepare necessary job site paperwork, such as Certificates of Insurance (COIs), W-9s, and client-specific documents.
- Update project statuses as necessary.
- Apply for new services with utility companies.
- Handle the application process for required work permits, including requesting checks for permit fees and coordinating with municipal inspectors.
- Schedule utility disconnects and reconnections for generator and solar projects.
- Coordinate utility inspections.
- Submit Diggers Hotline requests online.
- Upload digger documents into the project.
- Communicate the completion of digger-related tasks to the appropriate team members.
- Maintain clear and timely communication with relevant departments.
- Serve as a liaison between various stakeholders.
- Assist walk-in and call-in customers with paying bills.
- Assist with deliveries to the shop, including occasionally operating a forklift.
Benefits
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
- Paid Holidays
- employee discounts on our services
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
