Project Support Assistant

Black & Veatch Family of Companies•Kansas City, MO

1d•Hybrid

About The Position

As a Project Support Assistant, you will provide clerical and project administrative support, performing routine activities under general supervision and within defined procedures. You may have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. As part of BV Operations, your skills will be aligned to projects that support three market sectors: Governments & Environment, Energy & Process Industries, and Connectivity & Commercial. In roles like Engineers, Technicians, and Skilled Specialists, you will be engaged with exciting projects across the globe. From small community improvements to grand-scale Mega Projects, you will be Building a World of Difference through infrastructure growth and development while learning and focusing on your own individual development. The foundation of BV Operations provides the ability to move where your skills are needed and allows for a collaborative and innovative culture offering greater challenges and career development opportunities.

Requirements

Basic word processing skills
Basic spreadsheet skills
Ability to complete pre-employment onboarding requirements (criminal/civil background check, drug screen, and motor vehicle records search)

Nice To Haves

2+ years relevant experience
High School Diploma or equivalent
Basic MS Word skills
Basic MS Excel and PowerPoint skills
Basic MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Problem-solving ability
Experience with Expense Reporting Systems (Creating)
Experience with Time Reporting Systems
Knowledge of Time Reporting Policies and Procedures
Basic user experience with PeopleSoft and Blueprint
Experience with Telephony and Webconferencing
Experience with Electronic Repository Systems
Experience with Travel Systems
Experience with Financial Information Systems/Business Reporting System

Responsibilities

Completes paper filing activities.
Receives and distributes mail.
Faxes documents.
Copies documents.
Prepares files for archiving.
Distributes documents.
Performs scanning and electronic filing.
Answers phones.
Greets and directs visitors.
Assembles documents (reproduction and collation).
Performs intermediate word processing and data entry.
Performs formatting and editing of more complex documents such as reports, proposals, and specifications.
Maintains spreadsheets.
Orders office supplies.
Maintains project calendar.
Arranges project-related meetings, travel and/or events.
Generates or distributes ad hoc reports using various business systems and databases to internal project team.
Generates documents, such as letters and memos, specifications and reports.
May maintain personal calendar for project manager.
May route and track invoices.
Performs other general clerical duties as needed.
Creates expense reports for project team members.
Is coordinator of project communications.