Project Support Assistant
About The Position
You will play a key role in supporting large-scale capital and regulated projects by providing high-level administrative and coordination support. You will help project leaders and cross-functional teams operate efficiently by managing schedules, communications, documentation, and reporting. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced project environment. You will be working in a team that collaborates closely with project managers, executive leadership, and cross-functional partners. You will also interact with vendors and external stakeholders, acting as a central coordination point to ensure smooth communication and alignment across project teams.
Requirements
- High School Diploma Required
- Experience supporting complex projects and senior leadership
- Strong organizational skills with attention to detail and confidentiality
- Ability to manage multiple priorities and meet tight deadlines
- Strong written and verbal communication skills across teams
- Experience collaborating with cross-functional and external partners
- Strong proficiency with Microsoft Office, Teams, PowerPoint and Outlook
- Experience using artificial intelligence
Nice To Haves
- Experience in pharmaceutical, healthcare, or regulated industries
- Ability to work independently with minimal direction
- Experience supporting international teams and travel coordination
- Experience with expense reporting and budget tracking tools
- Exceptional attention to detail and accuracy
- Experience using Microsoft Visio
- Bachelor's Degree
Responsibilities
- Provide comprehensive administrative support for large-scale project teams
- Manage complex calendars, schedules, and stakeholder communications
- Coordinate document workflows and maintain organized project records
- Prepare presentations, reports, agendas, and executive communications
- Capture and distribute accurate meeting minutes and action items
- Support procurement tracking, travel coordination, and team logistics
- Lead cross-functional collaboration, resolving issues and strengthening alignment across the organization
Benefits
- caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work
- freedom to carve your own career path to achieve your full potential
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
