Part-Time Project Support Assistant

City of Jacksonville • Jacksonville, FL

4d

About The Position

The part-time position reports to the Grants, Compliance & Special Projects Manager to support and serve as a Project Support Assistant for division project needs as requested. The position will provide logistical support to ongoing projects, assist with projects tasks and activities, assist maintaining division website, distributing public notices, grants data collection, as well assist with monitoring online meetings to assist and support the Grants, Compliance & Special Projects Manager.

Requirements

• Excellent oral and written communication skills.
• Ability to utilize Microsoft suite (software applications including Word, Excel, PowerPoint, Outlook, Teams)
• Ability to adapt to a variety of tasks
• Ability to prepare written notice and correspondence
• Ability to utilize standard equipment for audio/video presentations
• Ability to work to update and maintain division website
• Ability to research and compile data
• Ability to work independently
• A high school graduate (or higher education level) is required.
• A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.
• Work history is required for all employment/volunteer work in which qualifications are being based.
• When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application.
• Transcripts outside the U.S. must be converted to U.S. standards.
• The application system works best with Google Chrome or Edge with Chromium web browsers.
• To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender.
• You may also track the status of your application and see notifications by logging into your account.
• Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.
• If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge.
• You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference .

Nice To Haves

• Experience in special projects support, project coordination, and/or administrative support preferred.

Responsibilities

• Works on continuous special projects as requested
• Conduct research and gather information relevant to special projects
• Assist with division website maintenance, content and design
• Collect data for grant programs
• Assist with set-up and monitoring audio and video for public meetings, chat functions for online presenters including conducting dry runs and testing equipment prior to meetings
• Assist with distributing public notices through various channels such as constant contact, email and division website
• Prepare minutes for public meetings

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED