Project Support & Administration Intern

IPS-Integrated Project Services•Leawood, KS

15h

About The Position

This intern role will provide administrative support within the office environment and assistance to Project Engineers/Managers. As an intern in this role, you will work with a broad variety of stakeholders on multiple project and operational topics.

Requirements

Good time management skills.
Excellent organisation skills and the ability to manage multiple activities simultaneously.
Proficiency in Microsoft Office, including Excel, is required.
Good verbal and written communication skills with the ability to form good working relationships with peers, and vendors.

Nice To Haves

Degree level education is preferred, but not required.
Certificate in Administration or Project Planning would be advantageous.

Responsibilities

Receive and take timely action upon instructions from office leadership.
Perform office administrative duties such as filing, digital scanning of documents and support of business projects.
Make travel arrangements for team members, including flight reservations, accommodation research and bookings.
Liaise with vendors and suppliers on day to day office supplies and arrange payment for same.
Maintain files and reports for various office teams as and when required.
Manage incoming office calls and post, forwarding to the appropriate team members.
Schedule meetings and appointments in relation to project/team meetings.
Provide assistance to project managers and team to effectively manage schedules, documentation, and project deliverables.
Utilise current systems to track day to day updates on project documentation and deliverables.
Assist with technical and financial aspects of assigned projects from project award to completion.
Establish a process to manage purchase orders and work with project managers to provide a cost overview on projects.