Project Specialist - Pulp & Energy

Valmet•Charlotte, NC

7d•Remote

About The Position

Valmet is seeking a Project Specialist to support the North America Pulp & Energy Field Services group, with a focus on Lifecycle Projects. Under general guidance from the Manager, this position works closely with Field Service, Sales, Product teams, and Project Management to plan and coordinate service activities related to installing and maintaining Valmet equipment at customer sites. The role supports proposals and quotations, service project setup and coordination, purchase orders, invoicing, backlog monitoring, and project reporting. It also coordinates field personnel and schedules, tracks parts orders, and helps analyze historical service project data to support future bidding. The position requires collaboration with customers, contractors, and internal Valmet teams. Valmet describes its work environment as challenging and innovative. Compensation includes a wage structure and benefits package with a 401(k) with company match and a company-funded pension. Employment is contingent on a background check, pre-employment physical, and drug screen. Relocation and immigration sponsorship are not available. Applicants must live in the United States and be authorized to work there.

Requirements

Bachelor's degree in accounting or a related business field with at least 5 years of experience, or equivalent experience.
Ability to learn to read drawings and associated bills of material.
Ability to self-prioritize and plan work activities, identify problems, and resolve them.
Ability to handle multiple and changing priorities.
Strong interpersonal skills when dealing with internal and external customers.
Excellent technical verbal and written communication skills.
Demonstrated computer skills and ability to adapt to different business systems.
Willingness to learn and contribute to process improvement.
Must live in the United States and be authorized to work in the United States.

Responsibilities

Participate in the request-for-proposal process for field service technical and mechanical services.
Prepare technical service quotations for customers as required.
Code and process Basware invoices to the appropriate charge area.
Monitor and adjust invoicing timing, and lead the role's portion of backlog meetings to support timely project invoicing.
Create service projects in LN, including field technical, field mechanical, and full turnkey projects involving technical advisory, parts, and labor.
Follow up on initial and revised customer purchase orders for projects.
Prepare purchase orders for vendors, subcontractors, and internal parties as applicable.
Prepare invoice backups for field technical service and work with project managers on field mechanical service backups for turnkey projects.
Invoice all field technical and mechanical services.
Track active parts orders in coordination with project management and the workshop lead.
Create work orders and schedule field personnel for technical and mechanical service projects.
Assist with maintaining the reporting process and outstanding report list.
Assist with recording and analyzing field service project data to support future historical bidding.
Develop working relationships with customers, contractors, and internal Valmet teams.
Perform other duties as assigned.