Project Specialist - Pulp & Energy

Valmet•Atlanta, GA

About The Position

Valmet is seeking a Project Specialist to support the North America Pulp & Energy Field Services group, with a focus on Lifecycle Projects. Under the general guidance of the Manager, the role works closely with Field Service, Sales, Product teams, and Project Management. The specialist plans and coordinates service activities for installation and maintenance of Valmet equipment at customer sites, and supports project quotation, administration, scheduling, and invoicing. The position is not open to relocation or immigration sponsorship; applicants must live in and be authorized to work in the United States. Any employment offer is contingent on a background check, pre-employment physical, and drug screen.

Requirements

Bachelor’s degree in accounting or a related business field with at least 5 years of experience, or equivalent experience.
Ability to learn to read drawings and associated bills of material.
Ability to prioritize and plan work, and identify and resolve problems.
Ability to handle multiple and changing priorities.
Strong interpersonal skills when dealing with internal and external customers.
Excellent technical verbal and written communication skills.
Demonstrated computer skills and ability to adapt to different business systems.
Willingness to learn and contribute to process improvement.

Responsibilities

Participate in the request-for-proposal process for field service technical and mechanical services.
Prepare technical service quotations for customers as required.
Code and process Basware invoices to the appropriate charge area for the group.
Monitor invoicing, adjust invoicing timing, and lead the role’s portion of backlog meetings to help ensure timely project invoicing.
Create service projects in LN, including field technical, field mechanical, and full turnkey projects involving technical advisory, parts, and labor.
Follow up on initial and revised customer purchase orders for projects.
Prepare purchase orders for vendors, subcontractors, and internal parties as applicable.
Prepare invoice backup for field technical services and work with project managers on field mechanical service backups for turnkey projects.
Invoice all field technical and mechanical services.
Track and follow active parts orders in coordination with project management and the workshop lead.
Create work orders and schedule field personnel for technical and mechanical service projects.
Assist with maintaining the reporting process and outstanding report list.
Assist with recording and analyzing field service project data to support future historical bidding.
Develop working relationships with customers, contractors, and the internal Valmet team.
Perform other duties as assigned.