Project Specialist

YA Group

16d•Remote

About The Position

Project Specialists provide administrative and programmatic support through all stages of the federal and state grant program lifecycle - pre-award review, project implementation, progress monitoring, and award closeout. Project Specialists are responsible for communicating expectations and requirements with project applicants, analyzing proposals and budgets, ensuring compliance with the established program requirements, and providing coordination between Local, State and Federal levels of government and other entities. This is a remote position. Travel requirements vary by program assignment. Some roles involve minimal travel, while others may require up to 50% in‑state travel to visit property sites, meet with applicants, provide program information, and support application completion. While candidates from any U.S. location are welcome to apply, those based in the Southeastern United States (including Florida and Southern Georgia) may be especially well‑aligned with current geographical program needs.

Requirements

Bachelor’s degree in environmental studies, Hazard Mitigation, Urban Planning, Public Administration, Water/Conservation Management, Environmental Science, Emergency Management, Economics, or a related field required.
3 years' work experience required.
Proficiency with Adobe Acrobat and Microsoft Office 365 specifically Word, Excel, Outlook, and Power Apps (BI, Query, Automate).
Excellent verbal and written communication skills.
Up to 50% travel required depending on program assignment.

Nice To Haves

Located in FL or Southern GA preferred.
Sales or account management experience considered a plus.

Responsibilities

Oversee the lifecycle of mitigation projects from pre-award review to award closeout, communicating and collaborating with all applicable parties (counties, cities, state, etc.).
Review mitigation project applications submitted, ensuring proper procedures are followed during the application review process, and answering questions as needed.
Submit completed recovery project applications to FEMA for funding.
Draft project agreements, reviewing requested modifications and updating as needed until a final agreement has been executed.
Continuously monitor active projects, reviewing quality reports, processing payments, communicating with all involved parties, and ensuring compliance regulations are met.
Collect, analyze, organize, and summarize financial/grant data.
Assist with federal and client-specific reporting requirements.
Track and monitor budgets; communicate results with project and client management.
Research and maintain fluency in rules and regulations associated with various federal programs, including but not limited to FEMA, the American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds (SLFRF), programs under the Infrastructure and Investment Jobs Act (IIJA), or other federal funding workstreams with state and local clients.
Form trusted advisor relationships with clients, project management, state agencies, sub-recipients, and internal subject matter experts.
Travel to various property sites to meet with owners, explain available funding opportunities and program details, encourage participation, and assist with the completion and submission of applications for assistance.
Assist client performance management of FEMA funds through routinely and proactively assessing the overall portfolio, anticipating challenges, and providing recommendations.
Upon completion of recovery projects, oversee final project inspections and closeout processes referencing the original project agreement.