Project Specialist II- Community Health and Health Equity

L.A. Care Health Plan•Los Angeles, CA

13d•$67,186 - $107,498

About The Position

The Project Specialist II assists the project manager and/or management with tasks related to department projects and provides project-related administrative support. The role regularly supports project functions, creates and maintains project timelines with input from key stakeholders, and helps ensure projects stay aligned with plans, scope, and deliverables. The position researches and analyzes project scope, objectives, and requirements; develops plans, work plans, and schedules for multiple projects; identifies resource needs and defines roles and responsibilities with the immediate manager; and creates reporting systems and maintains current project documentation. It works with business units and subject matter experts to support project teams, keep deliverables within scope, and facilitate business cases for complex projects. The specialist also reviews project documents against requesting departments’ deliverables, supports updates to policies and procedures, identifies knowledge or training gaps, and organizes meetings and documents outcomes. The role requires an associate’s degree in Business Administration or a related field, or equivalent education and/or experience, and at least four years of documented experience working with multiple complex projects. Experience managing multiple schedules and work plans is required. A bachelor’s degree and healthcare project experience are preferred. The position requires strong communication, organizational, analytical, and problem-solving skills, the ability to manage competing priorities and interact with stakeholders at all levels, intermediate knowledge of Microsoft Office applications including Project and Visio, and the ability to create and manage budgets. The physical requirement is light.

Requirements

Associate’s degree in Business Administration or a related field; equivalent education and/or experience may be considered in lieu of a degree.
Minimum of 4 years of documented experience working with multiple complex projects.
Prior experience managing multiple schedules and work plans.
Excellent verbal and written communication skills.
Excellent organizational skills.
Ability to interact with internal and external stakeholders at all levels.
Ability to prioritize workload and effectively manage competing priorities.
Critical-thinking skills to anticipate problems and provide creative alternative solutions to improve processes.
Detail-oriented, with strong accuracy and analytical skills.
Ability to work in a fast-paced, multitask-oriented team environment.
Intermediate knowledge of Microsoft Word, Excel, Project, PowerPoint, and Visio.
Excellent follow-through on actionable items, analysis, synthesis, and problem-solving skills, including deductive and inductive thinking.
Ability to assimilate and articulate simple business solutions and project approaches.
Ability to create and manage budgets.

Nice To Haves

Bachelor’s degree in Business Administration or a related field.
At least 7 years of experience managing healthcare-related projects and deliverables within a health plan setting.
Previous work in a managed care environment serving Medicare, Medical, or commercial populations.
Experience working within healthcare.
Experience working with databases, including expertise in maintaining and querying databases.

Responsibilities

Research and analyze project scope, objectives, and requirements; develop project plans, work plans, and schedules for multiple projects; and check adherence to the project manager’s strategy.
Work with the immediate manager to identify project resource needs and define resource roles and responsibilities.
Develop project reporting systems and keep project documents up to date so teams can assess project status against timelines and deliverables; prioritize work and meet deadlines while managing competing tasks.
Work with business units to ensure subject matter experts are available to project teams, keep deliverables within scope and aligned with business needs, and facilitate business cases for complex projects.
Analyze work plans and project documents to ensure projects will meet the requesting department’s stated deliverables.
Work with the documentation specialist to facilitate updates to relevant policies and procedures.
Identify knowledge and training gaps and recommend actions to address them.
Organize and facilitate meetings or sessions and document outcomes.
Perform other duties as assigned.