Project Specialist II - Law Administration Support

Chicago Transit Authority•Chicago, IL

6d•Onsite

About The Position

Under general supervision, performs various support functions for communications systems maintenance in the Law department including office and resource support, work orders, asset management, inventory and records control, payroll back-up, data analysis, and special projects.

Requirements

Bachelor’s degree in Business Management, Accounting, Finance, Technology or a related field, plus two (2) years of experience of relevant experience, or a combination of education and experience relating to this position.
Strong computer skills, including Excel, Word and Access.
Good verbal and written communicate skills.
Good project management skills.
Strong critical thinking skills.
Ability to take large amounts of raw data and synthesize in meaningful reports.

Nice To Haves

Experience with various asset management systems preferred.

Responsibilities

Processes all check requests for the law department.
Responsible for tracking all stale dated payments, following up with payments not issued with the legal team.
Maintains the excel files of all depositions, subpoenas, and other various non-law vendors.
Communicates with Accounts Payable department weekly regarding the status of check payments, voids, or reissuance.
Coordinates and maintains inventory of department equipment.
Coordinates and executes on/off boarding personnel throughout the department.
Organizes, controls, and tracks the annual physical inventory.
Prepares reports and reconciliations of inventory discrepancies.
Processes incoming and outgoing mail for the department.
Receives all messenger deliveries, reviews all accounting invoices related to postal & delivery services.
Plans and coordinates all incoming and departing staff, interns, and temporary contractors workspaces, technology set-up, and online subscriptions.
Provides training and troubleshooting for desktop, laptop, VPN, software, iManage, and Avaya telecom systems.
Assists with special projects and assignments assigned including under monies contracts.
Performs back-up functions for reception & FOIA (Freedom of Information Act) mail and data entry.
Serves as a back-up for review and submission of department payroll, including interns and contractors.
Performs related duties as assigned.