Project Specialist I

SOM • New York, NY

3d • $70,000 - $80,000 • Hybrid

About The Position

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.
Success at SOM Means
Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
Product: We strive for excellence in the concept, quality, and delivery of our work.
Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Requirements

• Bachelor’s degree desirable.
• Minimum 2 years’ professional work experience in an office environment working with and as part of a team.
• Prior experience in architecture, engineering or construction is highly desirable.
• Strong proofreading skills.
• Exceptional written and communication skills.
• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
• Prior financial, accounting or bookkeeping experience.
• Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce.

Responsibilities

• Draft fee proposals, project memos, correspondence, contracts and schedules for professional services.
• Generate project accounting and labor reports.
• Prepare marketing related efforts.
• Schedule client meetings and record meeting minutes for review by Project Manager.
• Prepare appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision for review with Project Manager and Project Accountant.
• Maintain records of certificates of insurance, internally and externally.
• Begin to facilitate progress action items during CD, tender and CA phases.
• Maintain, review, update and archive project data (in various mediums including but not limited to hard copy project files, network drives, Google project drives, Salesforce, OpenAsset and etc.)
• Identify, organize and implement administrative projects independently in accordance with deadlines.
• Maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements.

Benefits

• Medical, dental, vision, disability, and life & accident insurance
• 401K matching, pre-tax spending accounts, and employee discount programs
• Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
• Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level