Project Services Coordinator

Colliers Engineering & Design • Buffalo, NY

10h • Hybrid

About The Position

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Buffalo, NY or Albany, NY office. This Project Services Coordinator, with guidance from a Project Manager or Project Services Manager, performs duties in support of project priorities, schedules, and client requirements.

Requirements

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Professional presentation and interpersonal skills.
• Proficient in use of Microsoft Office.
• Demonstrated work ethic with great attention to detail.
• Highly organized.
• Ability to prioritize tasks and overall workload.
• Professionalism and discretion when handling confidential information.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Nice To Haves

• Notary public preferred.

Responsibilities

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, site visit schedules, etc.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Attend project related meetings or participate in conference calls as needed or requested.
• Understand the company's services, operations, and organizational structure.
• Additional projects as directed by the Project Services Manager or Project Manager.
• Ability to travel based on client or project needs.
• Additional tasks as directed.

Benefits

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses
• reimbursement for education
• free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women’s Organization
• ongoing philanthropic opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree