Project & Sales Coordinator
POST SERVICES INC•Winnetka, IL
•$55,000 - $62,000•Onsite
About The Position
Post Services is hiring a full-time Project Coordinator to help keep our projects organized, on schedule, and moving forward. We are looking for someone who is organized, dependable, detail-oriented, and comfortable managing multiple priorities. This position works closely with project managers, clients, subcontractors, vendors, and our internal team to coordinate schedules, documentation, communication, and day-to-day project needs.
Requirements
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Strong attention to detail and follow-through
- Ability to manage multiple projects, deadlines, and changing priorities
- Professional and confident communication with clients, vendors, and subcontractors
- Comfortable using email, spreadsheets, documents, and general office software
- Ability to learn new systems and processes quickly
- A proactive approach to solving problems and keeping projects moving
Nice To Haves
- Previous project coordination or administrative experience
- Construction, remodeling, restoration, property services, or similar industry experience
- Experience coordinating subcontractors or vendors
- Familiarity with permits, inspections, construction documentation, or estimating/project management software
- Experience with CRM or project management software is preferred. Experience with Houzz Pro is a plus.
Responsibilities
- Coordinate project schedules, appointments, site visits, inspections, and other project activities
- Maintain accurate project and customer information in Houzz Pro and our CRM
- Communicate with clients, project managers, subcontractors, vendors, and internal team members
- Track project progress and follow up on outstanding items
- Maintain accurate project files and documentation
- Prepare and process work orders, proposals, change orders, and other project documents
- Assist with permit applications, inspections, and required paperwork
- Coordinate subcontractor and vendor scheduling
- Track material orders, deliveries, and project-related purchases
- Provide clients with project updates as needed
- Identify missing information, scheduling conflicts, or potential delays and communicate them to the appropriate team member
- Assist project managers with administrative and coordination tasks
- Help ensure projects are properly documented from start through completion
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
