Project Reporting Coordinator

J.E. Dunn Construction Group Inc P•Kansas City, MO

About The Position

The Project Reporting Coordinator provides routine and some advanced administrative support to internal and external project management team members. The role collects, processes, enters, organizes, and files project data and documentation from multiple sources and stakeholders to meet project reporting requirements and comply with applicable municipal, state, and federal standards and regulations. The position supports project administration, documentation, reporting, compliance, and communications, and works in support of JE Dunn’s strategy, vision, and values. It follows directions and refers exceptions to a supervisor. The stated career path is Senior Project Reporting Coordinator. The coordinator processes information within required timeframes, organizes information into standard formats and reports using systems and locations such as project websites and CMiC, and coordinates electronic document submissions. The position also supports project management with prevailing wage, fringe benefit, overtime, payroll deduction, and workforce-hour requirements; communicates subcontractor non-compliance and recommended next steps; and provides timely service and communications to project stakeholders, customers, and subcontractors. The role requires collaboration, discretion with confidential information, adaptability, attention to detail, and the ability to manage competing priorities. Work is primarily in a normal office environment, with possible exposure to extreme hot or cold conditions. The position may require non-traditional hours to meet project needs and involves frequent sitting and computer-screen viewing, with occasional standing, walking, bending, climbing, reaching, pushing, and pulling. Must be able to lift up to 10 pounds.

Requirements

High school diploma or GED.
Ability to perform work accurately, completely, and on time.
Verbal and written communication skills.
Proficiency in Microsoft Office.
Intermediate organizational skills.
Intermediate attention to detail and ability to deliver quality work.
Ability to learn and use software, tools, and systems needed for business requirements.
Knowledge of construction industry terminology and documents.
Intermediate knowledge of administrative, office, and general accounting procedures and standards.
Ability to quickly and effectively solve complex problems.
Knowledge of organizational structure and available resources.
Ability to build relationships and collaborate with internal and external team members.
Ability and willingness to work non-traditional hours to meet project needs.
Ability to lift up to 10 pounds.

Nice To Haves

At least 2 years of administrative support experience.
Accounting or payroll experience.

Responsibilities

Participate in all aspects of the project-specific safety plan and culture.
Collect, process, enter, organize, and file project data and documentation to support administrative, documentation, data, reporting, compliance, and communication needs.
Process information within specified timeframes to maintain timely documentation, submissions, communications, and reporting.
Organize information into standard formats and reports in systems and locations such as project websites and CMiC.
Coordinate electronic document submissions, prepare routine correspondence, and review outgoing materials for conformance with best-practice standards and formats.
Understand and ensure compliance with applicable city, federal, state, and municipal regulations and guidelines, including prevailing wage and labor standards.
Support project management in applying prevailing wage and fringe benefit requirements, overtime standards, payroll deductions, and workforce-hour requirements.
Help ensure stakeholders have effective, accurate, organized, and timely access to project information and communications.
Identify and explain subcontractor non-compliance to the project management team, including corrective actions and recommended next steps.
Process and distribute incoming communications, including mail, email, and fax, and respond to routine requests that do not require supervisor attention.
Communicate promptly and effectively by email, telephone, and other means with internal staff, external customers, and subcontractors.
Receive and direct incoming telephone calls and visitors.
Maintain a positive and professional attitude and composure under pressure.
Share subject-matter expertise and collaborate across functions to obtain information or solve problems in support of team goals.
Exercise discretion and integrity when handling confidential and sensitive information.
Gather information needed to respond to stakeholder requests, including requests made with limited information.
Assess priorities and competing demands and adjust time and resources to improve efficiency and effectiveness.
Adapt positively to change and support project work programs and corporate change initiatives.
Demonstrate commitment to customer satisfaction by acting courteously and sensitively and responding promptly to customer needs.
Manage difficult or emotional customer situations promptly and efficiently.
Meet client commitments and identify and act on service opportunities.
Solicit and apply feedback to improve service quality.