Documentation & Reporting Coordinator

Solaris Oilfield Infrastructure, LLC • Houston, TX

2d

About The Position

The Documentation & Reporting Coordinator supports the successful delivery of technology projects by maintaining accurate project documentation, coordinating portfolio tracking and reporting, and developing clear end-user training materials. This position partners with project leads and subject matter experts to keep project information current, communicate progress, and help employees adopt new systems, tools, and processes.

Requirements

• Strong written and verbal communication, presentation, and interpersonal skills, with the ability to explain information clearly and work effectively across teams.
• Highly organized with strong attention to detail and the ability to manage documentation and training materials across multiple concurrent projects.
• Proactive approach to identifying obstacles, solving problems, following through on commitments, and meeting deadlines.
• Ability to work independently with minimal supervision while maintaining a sense of urgency and managing competing priorities.
• Independent and innovative thinking, with a willingness to improve processes, embrace technology, and adapt to change.
• Collaborative, service-oriented approach grounded in professionalism, integrity, humility, and emotional intelligence.
• Commitment to continuous improvement and helping others succeed through change.
• At least three (3) years of working knowledge of PC applications.
• Proficiency in Microsoft Office, particularly Outlook, PowerPoint, and Word.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookup formulas, and mathematical formulas.
• Experience with project and document management tools, such as SharePoint, Zoho Projects, and Microsoft Teams, is required.

Nice To Haves

• Exceptional communicator – direct and transparent, skilled problem-solver with proven success in building coalitions and avoiding conflicts
• Total ownership mentality – proactively identifies and removes obstacles across numerous ongoing tasks
• Independent thinker – provides original thoughts and constantly asking "how can we do this better"
• Innovative thinker – willingness to consider novel solutions and ability to adapt to change
• Desirable teammate – impeccable character, humility, and collaborative
• Relentless – aspires to contribute and achieve his/her full potential

Responsibilities

• Serve as the primary point of coordination for documentation across multiple concurrent technology projects, ensuring information is complete, accurate, and current.
• Create, write, and format project documentation, including project plans, process guides, standard operating procedures, meeting minutes, and risk logs.
• Develop and deliver end-user training, including training guides, job aids, quick-reference sheets, and presentation decks. Partner with project leads and subject matter experts to translate new systems, tools, and processes into clear, user-friendly materials.
• Maintain training records, calendars, and completion tracking.
• Track project milestones, deliverables, schedules, resources, dependencies, and open action items across the technology project portfolio. Follow up with project leads to close documentation gaps.
• Prepare regularly scheduled project status reports, consolidating information and spreadsheet tracking from multiple project teams into one accurate, current view.
• Draft and distribute project updates, announcements, and other project-related correspondence to support stakeholder communication.
• Handle sensitive information confidentially.

Benefits

• Competitive compensation packages
• Medical, Dental & Vision benefits
• Disability Insurance
• Company paid Life and AD&D insurance with supplemental offerings
• Company matching 401(k) retirement plan
• Paid time off, including 10 paid holidays
• Career Progression
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed