Documentation & Training Coordinator

Abbott • Plano, TX

4d • Onsite

About The Position

This position, located in Plano, TX, within the Neuromodulation Division, provides Document Control and Training support. The role involves managing document/change control and supporting the Learning Management System (LMS) in accordance with company Standard Operating Procedures (SOPs) and Detailed Work Instructions (DWIs). The coordinator will assist managers and users in identifying document and training needs, utilizing the Document Management System or LMS to create and track documents/training for any department. This role requires accuracy, completeness, and the ability to apply existing work methods to known situations, escalating complex issues to more advanced personnel to ensure timely project completion.

Requirements

• High school diploma or equivalent combination of education and related experience.
• Demonstrated knowledge of change control administration processing change orders and documents/parts are created accurately.
• Minimum of 6 months of progressively responsible experience using Learning Management Systems (LMS) and Document Management Systems, and/or applications such as Microsoft Office, database software, Adobe software, SharePoint, online training modules, or related systems.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration or a related field.
• Demonstrated knowledge of training administration processes and learning management systems.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities simultaneously, meet deadlines, and work effectively under general supervision.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Basic math proficiency.
• Ability to read, write, and communicate effectively in English.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office applications, including Excel.
• Ability to work effectively in a team environment and independently in a fast-paced, changing environment.
• Ability to collaborate with employees across multiple levels of the organization.
• Understanding of and ability to comply with FDA regulations, company policies, procedures, and quality requirements.
• Regular and predictable attendance, with the ability to work overtime as needed.
• Experience with training software, Learning Management Systems (LMS), and/or Electronic Document Management Systems (EDMS).
• Experience with SumTotal, Windchill, Adobe Captivate, Articulate, or similar e-learning development tools.
• Experience working in a regulated industry such as medical devices, pharmaceuticals, healthcare, or manufacturing.
• Experience supporting a large enterprise or cross-divisional business environment.
• Experience working in a highly matrixed and geographically diverse organization.
• Ability to leverage cross-functional resources and influence stakeholders to accomplish project goals.

Responsibilities

• Assist departments in defining document and/or training requirements and determining timelines.
• Work closely with department managers to ensure documents and/or training is available when needed and completed when required.
• Set up audiences, certification trainings, courses, version documents, and track in-class, online, onsite and offsite training.
• Develop, run, and distribute reports as scheduled or upon request for management and/or audit use.
• Manage the process that assigns courses to employees.
• Input content into LMS using pre-determined organizational structure and naming conventions.
• Review change orders ensuring documents/parts are created accurately by process, SOP and Work instructions, consistently.
• Create and submit change orders for team members utilizing the document management system.
• Administer parts within SAP in conjunction with the document management system.
• Maintains regular, reliable, and predictable attendance.
• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
• Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
• Performs other essential functions and responsibilities as determined by the Company from time to time.
• Work additional hours, days, or schedules (including other shifts, weekends, and/or holidays), if directed.
• Remains current on software changes and developments in field(s) of expertise.
• Resolves and/or facilitates resolution of problems, with more complex issues being referred to more advanced level personnel.
• Performs related functions and responsibilities, on occasion, as assigned.
• Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
• Performs other related duties and responsibilities, on occasion, as assigned.

Benefits

• Free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit.
• Health and wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED