Project Proposal Coordinator

Jaynes Corporation•Albuquerque, NM

2d•Onsite

About The Position

The Project Proposal Coordinator must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints while demonstrating a “can do” attitude.

Requirements

Two (2) years of demonstrated experience, including written communication as it relates to RFQ/RFP responses, grant writing or similar technical writing and/or Bachelors degree in Business or Communications preferred
Proficient with Adobe InDesign
Prior experience providing technical writing and editing skills
Strong computer skills, including demonstrated proficiency in Microsoft Office Suite and Adobe In-Design
Demonstrated experience managing projects with multiple stakeholders and under tight deadlines
Demonstrated ability to synthesize data and accurately capture in a persuasive narrative
Flexibility to adjust hours to meet operational needs
Ability to execute multiple concurrent high-quality deliverables with rapid deadlines
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Must pass a pre-employment screen, including but not limited to: drug and alcohol screen, background check, motor vehicle records check, and reference check.
Current and valid drivers’ license in the state of permanent residence (must be insurable by Jayne’s automobile insurance carrier in order to drive a Jayne’s vehicle).
Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.
Must be legally authorized to work in the United States.
Must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.

Nice To Haves

Bachelors degree in Business or Communications preferred

Responsibilities

Assist in producing proposals, including writing, editing, reproduction, binding, and delivering to ensure that all RFQ/RFP criteria are met
Extracts and responds to RFQ/RFP required forms
Ensures materials related to responding to RFQ/RFP or similar documents meet firm consistency and brand standards
Collaborates closely as needed with others in the IPA Department, Business Development, and other departments in the development of proposal responses
Maintains an up-to-date content library of prior responses
Maintains systems to extract, categorize, and retrieve information related to personnel, prior projects, prior submissions, consultants, boilerplate, visuals, etc.
Identifies and complies with specific response requirements including client-specific submission portal instructions
Technical writing of key proposal sections
Edit RFP responses for accuracy, grammar, mechanics, and clarity to ensure client requirements are met
Work with existing templates and rough draft proposal materials to create professionally formatted RFP layouts
Grow in business and technical knowledge of Jaynes operations