Proposal Coordinator

Blue Raster•Arlington, VA

9d•$35 - $45•Onsite

About The Position

Blue Raster is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across multiple portfolio teams. The role focuses on the proposal support that has proven essential to daily pursuits as well as assistance with quality marketing assets to amplify our presence and expertise in the marketplace.

Requirements

Proven proposal coordination experience, including compliance review and full RFP/RFI submission logistics
Rigorous Q&A/addendum tracking discipline
Extremely organized & detail-oriented; comfortable owning accuracy across complex, multi-contributor documents
Experience building and maintaining proposal templates/shells and maintaining past performance
Experience and comfort using tools such as AI in proposal development within specified parameters
Direct, proactive communicator who can schedule work, assign tasks, and hold multiple portfolio teams accountable to deliverable deadlines
Comfortable managing multiple concurrent pursuits, competing deadlines, and unplanned/ad hoc requests
Must be authorized to work in the United States; Blue Raster does not sponsor work visas

Nice To Haves

Experience with GIS, mapping, IT, or professional-services proposals
Familiarity with JIRA or similar tracking tools, and with content-library/knowledge-management technology
Exposure to the capture process end-to-end (qualifying through award) and to sales/BD calls or meetings
Creative/design flair for occasional marketing collateral
Experience analyzing competitive or externally won proposals to inform strategy
Local to the Arlington, VA area

Responsibilities

Proactively schedule proposal meetings and assign tasks; hold contributors accountable to deadlines
Track and communicate needed deliverables across multiple portfolio teams
Conduct organized weekly meetings with each portfolio to ensure deliverables are on target
Review every proposal for compliance items and red flags immediately upon bid decision
Own compliance expectations, Q&A tracking, and addendum monitoring for each active RFP/RFI
Manage submission logistics end-to-end: portal uploads, physical shipments, all signature paperwork (including notary or “wet” signature requirements)
Build and maintain proposal templates/shells; mastery of Word skills
Assemble and keep current the backmatter library — past performance write-ups, resumes/bios — formatted and ready to insert
Build a searchable, easy-to-copy-from content library for past performance and boilerplate, using appropriate tools rather than shared folders alone
Support short-form and ad hoc responses — quick client information requests that don’t warrant a full proposal
Maintain and organize capture/proposal meeting notes
Standardize similar proposal content and process across portfolios to limit duplication
Conduct timely win/loss debriefs to identify what differentiated a winning or losing proposal
Benchmark competitor and other outside winning proposals to inform strategy/realignment
Produce one-pagers and similar collateral as needed — secondary to core proposal duties
During lulls, research potential strategic partnerships to keep a ready pipeline of contacts