Project Planning Manager

JLL•Mountain View, CA

1d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Overview The Project Planning Manager is responsible for managing the efficient planning, scheduling, and implementation of Last Day of Business (LDOB) and First Day of Business (FDOB) projects. This role provides strategic direction to operations teams while ensuring seamless transitions during facility decommissioning and activation phases. The position requires expertise in building systems, strong client relationship management, and the ability to coordinate cross-functional teams to deliver successful project outcomes.

Requirements

Bachelor's degree in Engineering, Construction Management, Facilities Management, or related field
Minimum 5-7 years of experience in project management, facility operations, or construction management
Proven track record managing complex facility transition projects
Strong understanding of building systems including HVAC, electrical, plumbing, fire/life safety, and Building Management Systems
Proficiency in project management software and tools
Knowledge of relevant building codes, safety regulations, and industry standards
Exceptional organizational and time management abilities
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Demonstrated leadership and team coordination capabilities
Financial acumen and budget management experience
Client-focused mindset with relationship-building skills
Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Serve as the primary point of accountability for LDOB/FDOB project execution
Develop comprehensive project plans, establish timelines, and coordinate stakeholder engagement
Manage project scope, resources, and risk mitigation strategies to achieve client objectives
Provide strategic direction and guidance to operations teams engaged in LDOB/FDOB projects
Facilitate collaboration between maintenance teams, engineering staff, and external vendors
Establish clear communication channels and accountability structures to drive team performance
Demonstrate comprehensive understanding of engineering design and operational aspects of building systems and equipment
Oversee engagement of operations and maintenance teams for all Life Safety, Mechanical, Electrical, Plumbing, HVAC, and Building Management Systems during LDOB/FDOB transitions
Ensure building systems are properly maintained, tested, and commissioned according to specifications and regulatory requirements
Ensure strict adherence to all JLL and client safety procedures throughout project execution
Verify that employees are trained in pertinent procedures, safety principles, and processes specific to LDOB/FDOB sites
Maintain documentation of safety protocols and conduct regular reviews to ensure compliance with industry standards and regulatory requirements
Identify and implement cost savings opportunities within the decommissioning and new portfolio building programs
Review proposed project plans and budgets, providing recommendations for resource optimization
Track project expenditures against approved budgets and report variances with corrective action plans
Develop and maintain positive client relationships through due diligence, proactive communication, and responsive service delivery
Establish strong partnerships with clients and internal departments through demonstrated trust, consistent actions, and measurable results
Review and address all outstanding gaps in current processes and procedures
Drive innovation initiatives to maximize resource utilization and project results
Develop best practices and standard operating procedures for LDOB/FDOB transitions that can be replicated across the portfolio
Interface with BMS Engineering teams and all Technical Solutions & Services (TSS) and Integrated Facility Management (IFM) Subject Matter Experts regarding construction activities, tenant renovations, and capital projects
Coordinate with various departments to ensure seamless integration of LDOB/FDOB activities with ongoing facility operations