Project Planner

AWC, Inc.•Jacksonville, FL

2d•Onsite

About The Position

We are seeking individuals with boundless energy, unwavering persistence, and an appetite for learning. We value individuals who approach challenges with enthusiasm and creativity. If you're ready to embark on a journey of continuous growth and contribute to meaningful solutions, we want you on our team. As a Project Planner, you will provide accurate project pricing and estimates and expedite all project material for our industrial automation and power distribution teams. You will coordinate supplier quotes, procurement plans, and delivery commitments to help projects meet cost and schedule requirements. Working closely with Project Managers, Application Engineers, Technical Account Managers, purchasing, suppliers, and other stakeholders, you will identify material risks early and communicate clear, timely updates. The successful candidate must be resourceful, organized, and detail oriented, with a commitment to customer service and continuous learning.

Requirements

Associate or bachelor’s degree in Industrial Technology, Industrial Distribution, Supply Chain, Engineering, Business, or a related field, OR equivalent relevant education and experience
Experience in estimating, quotations, purchasing, material planning, expediting, or project coordination, preferably supporting industrial automation or power distribution products
Knowledge of material estimating, supplier RFQs, quote comparison, purchase order processes, lead-time planning, and inventory or material tracking practices
Excellent oral, interpersonal, and written communication skills, with the ability to follow up proactively and communicate accurately with technical teams, project teams, purchasing, and suppliers
Detail oriented and able to prioritize multiple estimates, material orders, and deadlines while maintaining accurate records and following through on commitments
Proficient in Microsoft Excel and the Microsoft Office suite, including spreadsheet calculations, quote comparisons, and material status reporting; comfortable learning ERP, purchasing, and project tracking systems
Strong numerical and analytical skills, with the ability to validate quantities, costs, and lead times and proofread quotations and project documents for accuracy
Ability to read BOMs, product data, electrical drawings, and one-line diagrams and work with Application Engineers to clarify technical requirements
Familiarity with industrial automation and electric power distribution products and an awareness of applicable UL, NEC, IEC, and NEMA requirements; willingness to build product and application knowledge

Nice To Haves

Hands-on experience estimating or coordinating material for automation, power distribution, control panels, or similar electrical projects
Experience with ERP or procurement systems, advanced Excel tools, and supplier expediting, with a record of identifying material risks and supporting on-time delivery

Responsibilities

Work with Project Managers, Application Engineers, and Technical Account Managers to review project scope, specifications, drawings, and bills of material (BOMs). Verify quantities, part numbers, and revisions, and resolve missing or conflicting information before pricing or ordering
Prepare accurate, timely project estimates using current supplier pricing, material costs, freight, applicable labor and services, and approved pricing guidelines. Clearly document assumptions, exclusions, quote validity, and cost risks for project team review
Issue supplier and vendor requests for quotation (RFQs), track responses, and compare quotes for scope, technical compliance, price, availability, lead time, and commercial terms. Validate costs and delivery commitments, and resolve discrepancies with purchasing and engineering
Develop material procurement plans aligned with project milestones and required delivery dates. Identify long-lead items, coordinate order priorities and release timing with purchasing, and confirm technical approvals before commitments are made
Review order acknowledgments against purchase orders and approved BOMs for quantities, pricing, part numbers, shipping details, and promised dates. Coordinate correction of discrepancies and maintain an accurate record of supplier commitments
Expedite and track all project material from order placement through shipment and receipt. Follow up with suppliers on production progress, obtain updated delivery dates and shipment tracking, and coordinate with purchasing, logistics, and receiving
Proactively manage shortages, backorders, partial shipments, damaged material, and delivery delays. Escalate schedule and cost impacts early, and coordinate recovery plans, alternate sources, or engineering-approved substitutions with the appropriate stakeholders
Coordinate material availability with Project Managers and other stakeholders to support fabrication, assembly, testing, and field delivery schedules. Communicate changes promptly and recommend adjustments to procurement priorities when project needs change
Maintain material status reports showing ordered, acknowledged, shipped, received, and outstanding items, required dates, shortages, and action owners. Provide timely updates to Project Managers, Application Engineers, Technical Account Managers, purchasing, suppliers, and other stakeholders
Support project handoff with organized estimates, supplier quotes, approved BOMs, procurement plans, lead times, and open risks. Track scope and BOM revisions, update pricing and material requirements, and communicate their impact on cost and schedule
Maintain complete, accessible project records, including RFQs, quote comparisons, estimate revisions, order acknowledgments, expediting notes, and delivery documentation. Follow up on open actions and help improve estimating and material coordination processes