Project Operations Administrator | Herndon, VA | Bohler

Bohler • Herndon, VA

1d • Onsite

About The Position

Bohler’s Herndon, VA office is seeking a Project Operations Administrator who thrives in a fast-paced, team-oriented environment. In this role, you’ll support project teams by managing data, tracking financial workflows, and ensuring accuracy across project systems, with a strong focus on the accounts payable side of operations. This role plays a central role in keeping projects and operations running smoothly, supporting the financial and project workflows that help deliver land development projects across our Mid-Atlantic offices.

Requirements

• High school diploma or GED required
• Experience with accounts payable, invoicing, or financial processing
• Strong analytical and problem-solving skills
• Ability to work independently with minimal supervision
• High attention to detail and accuracy in data entry and tracking
• Proficiency with Microsoft Office, especially Excel
• Strong communication and organizational skills

Nice To Haves

• associate or bachelor’s degree preferred
• Experience in civil engineering, land development, or professional services environments preferred

Responsibilities

• Own the day-to-day management of project data in Vantagepoint and Birdview, supporting projects from initial setup through execution
• Keep project records up to date by managing firm, contact, and opportunity information with a high level of accuracy
• Maintain contract and financial data in Vantagepoint and Birdview, including budgets, addendums, and overall project status
• Support contract execution by processing required forms and ensuring updates are reflected in project systems
• Track and manage change orders and budget updates to keep project information accurate and aligned
• Monitor contract progress and document status, helping ensure timely execution and visibility across teams
• Partner with Project Managers and Senior Project Managers to review project status and ensure information is current
• Provide regular updates to team leadership on contract status, risks, and potential issues
• Maintain organized project documentation and ensure compliance with company policies and standards

Benefits

• A collaborative, team-first environment where your contributions directly impact project success
• Exposure to project operations and financial workflows within a professional services firm
• Opportunities for growth through mentorship, training, and hands-on experience
• A flexible and supportive workplace focused on development and long-term success

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED