Project Manager, Capital Programs

School District of Philadelphia•Philadelphia, PA

16h

About The Position

This administrative position in the Office of Capital Programs leads project teams in an assigned area. The Project Manager reviews plans and specifications submitted by contracted consulting architects and engineers for renovations of large building systems, replacement of major equipment, and new construction. The role works with the Contracts Division on project estimating, the Office of Environmental Management Services to coordinate design and remediation work, and the Financial Services Division to review and process invoices. The position has architectural and mechanical specialties. Depending on specialty, work includes reviewing design documents for feasibility and compliance with School District standards; coordinating design reviews with District departments, city agencies, consultants, school personnel, and other stakeholders; and conducting site visits and inspections. The role may also prepare technical documents and estimates, review invoices, coordinate construction activities, and provide technical support to District staff. The position is represented by CASA. A successful candidate who is not already a CASA member will begin employment at the first CASA salary step. The School District of Philadelphia is committed to equal employment opportunities and nondiscrimination.

Requirements

Architectural specialty: Bachelor’s degree from an accredited college or university, with major coursework in architecture or architectural engineering.
Architectural specialty: Five years of full-time, paid, high-level architectural experience managing large projects involving large building-system renovations, major equipment replacement, additions, and new construction.
Mechanical specialty: Bachelor’s degree from an accredited college or university, with major coursework in mechanical engineering or design, construction management, and project management professional certification.
Mechanical specialty: Five years of full-time, paid professional experience in design and construction management of heating and cooling systems, automatic temperature control, plumbing, and fire protection for large construction and renovation projects.
Knowledge of architectural design principles and practices, design management, construction means and methods, building construction methods and materials, architectural program administration, and review of design and construction documents.
Architectural specialty: Knowledge of field-survey practices and preparation of field reports; ability to write and modify design specifications and inspect construction for compliance.
Mechanical specialty: Knowledge of mechanical engineering theory, principles, and practices; modern mechanical engineering methods and materials; and inspection techniques for construction compliance.
Mechanical specialty: Ability to develop technical standards for major mechanical systems, resolve design and interpretation problems, and create cost estimates for mechanical construction and alterations.
Ability to prepare technical memorandums, bid packets, project scope reports, change notices, and other correspondence.
Ability to plan, schedule, and coordinate with school staff, maintenance personnel, and project team members to limit interruption to educational and school operations.
Ability to work independently and as part of a team, communicate effectively orally and in writing, and establish and maintain effective working relationships.
Architectural specialty: Knowledge of AutoCAD 2015 or higher and Microsoft Office applications, Adobe PDF, Illustrator, Photoshop, Sketch-Up, and Microsoft Project.
Mechanical specialty: Knowledge of AutoCAD 2015 or higher, Microsoft Office applications, Adobe PDF, and Microsoft Project.
Applicants who do not meet the stated education or experience requirements may be considered at the Talent Office’s sole discretion if their education and work experience combination indicates potential for success.

Responsibilities

Visit schools and administrative facilities to document existing conditions and draft project scopes before capital projects begin.
Lead project teams of Capital Programs staff, school personnel, and Facilities staff in reviewing consultant design documentation and providing comments at each submission.
Provide on-call support to the Office of Maintenance for in-house design, calculations, equipment replacement, or accident investigations when necessary.
Manage requests for information with consulting design firms when projects transition from design to construction.
Review architectural or mechanical designs, plans, specifications, and other contract documents for feasibility and compliance with School District standards.
Make periodic project-site inspections to review work in progress for conformance to plans and specifications.
For architectural projects, prepare code-variance applications, attend hearings, provide technical assistance to District legal counsel, and prepare and schedule bid advertisements.
For architectural projects, prepare technical reports, procedural memos, evaluation papers, drawings, sketches, and specifications as needed; review and approve invoices; and assist with cost estimates.
Coordinate architectural design concepts with District professional engineers when applicable.
Coordinate design-concept reviews with the department, city agencies, and contracted architects or engineers; meet with instructional personnel, administrators, and interested community groups to develop and explain concepts.
Supervise construction inspections for compliance with applicable codes and regulations, and supervise inspection and testing of materials or equipment at laboratories, manufacturers’ plants, or job sites.
Conduct punch-list inspections and ensure receipt and accuracy of as-built documentation.
For mechanical projects, conduct studies and recommend procedural changes; review and approve partial and final estimates of completed work; coordinate mechanical engineering aspects; resolve design problems; interpret contract documents; and review and prepare change orders.
Perform mechanical project site visits and field surveys, and prepare reports and recommendations.
Review inspection reports, confer with engineers about changes needed for project approval, and recommend approval when warranted.
For mechanical projects, prepare technical reports, procedural memos, evaluation papers, drawings, sketches, and specifications as needed; review and approve invoices; and assist with cost estimates.
Plan, schedule, and coordinate work with school-based staff, maintenance personnel, and Capital Programs team members to minimize disruption to education and school operations.