Project Manager (Information Systems Analyst II, Option A)

State of Illinois•Springfield, IL

8d•$8,060 - $11,851•Hybrid

About The Position

This position serves as Project Manager performing complex professional and advisory functions for the Department of Innovation & Technology (DoIT) supporting the Office of the State Fire Marshal (OSFM). In this role you will lead complex IT projects by guiding initiatives through governance, managing business requirements, and ensuring alignment with agency and organizational objectives, while driving execution through SDLC and Agile practices and producing clear, actionable technical documentation for stakeholders and leadership. Additionally, you will manage vendors, support contract oversight, lead business process transformation, and collaborate across multiple agencies to ensure systems, deliverables, and performance metrics meet quality, security, and compliance standards.

Requirements

Requires knowledge, skill and mental development equivalent to four (4) years of college with course work in computer science or directly related fields.
Requires three (3) years of professional experience in Application Services or a related Information Technology field.
Requires three (3) years of professional experience developing, monitoring, and maintaining operational performance metrics in a program management office (PMO) or similarly structured environment, ensuring alignment with organizational goals and performance expectations.
Requires three (3) years of professional experience gathering, validating, and documenting business requirements, facilitating process analysis, and documenting functional and technical specifications using tools including Azure Devops, Microsoft (MS) Project, SharePoint, PowerPoint, Excel, Word, and Visio software applications.
Requires three (3) years of professional experience applying project management disciplines including scope, schedule, cost, quality, risk, and resource management to ensure successful IT project execution.
Requires three (3) years of professional experience coordinating or managing large complex technical projects utilizing Agile frameworks, including sprint planning, backlog grooming, iterative solution delivery, and user story creation.
Requires the ability to verify identity.
Requires employment authorization to accept permanent full-time position with State of Illinois.
Requires self-disclosure of criminal history.
Requires the ability to pass a position specific, agency required background check.
Requires appropriate, valid driver’s license and the ability to travel in performance of duties with overnight stays.
Requires the ability to work outside of normal hours to meet deadlines.
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties.
Requires the ability to lift and carry objects or equipment weighing up to 20 pounds This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.

Nice To Haves

Three (3) years of professional experience developing, monitoring, and maintaining operational performance metrics in a program management office (PMO) or similarly structured environment, ensuring alignment with organizational goals and performance expectations.
Three (3) years of professional experience gathering, validating, and documenting business requirements, facilitating process analysis, and documenting functional and technical specifications using tools including Azure Devops, Microsoft (MS) Project, SharePoint, PowerPoint, Excel, Word, and Visio software applications.
Three (3) years of professional experience applying project management disciplines including scope, schedule, cost, quality, risk, and resource management to ensure successful IT project execution.
Three (3) years of professional experience coordinating or managing large complex technical projects utilizing Agile frameworks, including sprint planning, backlog grooming, iterative solution delivery, and user story creation.
Three (3) years of professional experience performing or supporting system development life cycle (SDLC) activities, including requirements traceability, design documentation, test planning, user acceptance testing, training coordination, and implementation support.
Three (3) years of professional experience conducting technical research, evaluating solution alternatives, performing feasibility studies, and supporting the redesign or optimization of complex information systems and business processes.
Ability to produce comprehensive technical and functional documentation, including requirements specifications, design artifacts, process flow diagrams, status reports, dashboards, manuals, user guides, and release notes for diverse audiences.
Ability to supervise, mentor, and direct IT staff by delegating tasks, monitoring performance, resolving issues, and fostering collaborative, cross‑functional teamwork across multiple agencies and stakeholder groups.
Extensive knowledge of management and contract oversight practices, including tracking deliverables, monitoring work orders and change orders, reviewing invoices, and ensuring compliance with scope, timeline, quality, and budget requirements.
Developed communication and interpersonal skills with the ability to translate complex technical concepts into clear, actionable information and build productive working relationships with leadership, stakeholders, clients, and vendors.

Responsibilities

Serves as the Project Manager for the Department of Innovation & Technology (DoIT) supporting the Office of the State Fire Marshal (OSFM) performing complex professional and advisory functions in project management.
Performs complex professional advisory functions in the research, requirements analysis, design, testing, implementation, and documentation of complex information systems to fulfill requirements of DoIT and agency initiatives.
Provides state contract and vendor management support on assigned projects to enforce adherence to project scope, budget, timeline, quality, and deliverables.
Applies, evaluates, and interprets standardized policies and procedures as identified by the Department and EPMO management to ensure consistency and compliance across project activities.
Keeps abreast of new developments in the Telecommunications field by continuing education through online training platforms, meetings, training sessions, seminars, and conferences to increase familiarity with and remain current on products, vendors, techniques, and procedures.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid parental leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility