Architecture - Project Manager

Greenberg Farrow•New York, NY

1d•$85,000 - $135,000•Hybrid

About The Position

The Project Manager is responsible for the comprehensive leadership, management, and execution of architectural projects from initial client engagement through project closeout. This role serves as the primary point of accountability for project performance, including design quality, technical execution, client satisfaction, financial performance, schedule adherence, and team coordination. The Project Manager oversees all phases of the architectural process, including pre-design, schematic design, design development, construction documentation, permitting, bidding, and construction administration. This position ensures projects are delivered in alignment with client objectives, firm standards, contractual obligations, regulatory requirements, and profitability targets. The Project Manager works closely with management, clients, consultants, and internal team members to ensure seamless coordination, proactive problem-solving, and successful project outcomes.

Requirements

Advanced knowledge of architectural design, detailing, and construction methods
Strong understanding of building systems, materials, and construction processes
Comprehensive knowledge of construction documents and specifications
Thorough understanding of applicable building codes, zoning regulations, and accessibility requirements
Ability to review and coordinate complex technical drawings
Strong project planning, organizational, and time management skills
Ability to manage multiple projects simultaneously
Strong financial management and budgeting skills
Ability to monitor and maintain project schedules and profitability
Ability to anticipate project challenges and implement effective solutions
Strong leadership and team management abilities
Ability to mentor and guide architectural staff
Excellent communication, presentation, and interpersonal skills
Ability to effectively interact with clients, consultants, contractors, and internal teams
Strong problem-solving and decision-making skills
Proficiency in Autodesk Revit (advanced proficiency required)
Proficiency in AutoCAD
Proficiency in Bluebeam Revu
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Bachelor's or Master's degree in Architecture
Minimum of 10–20 years of professional experience
Demonstrated experience managing architectural projects of varying size and complexity
Maintains a professional presence during virtual meetings. When participating in meetings through Microsoft Teams or other video conferencing platforms, employees are expected to be on camera unless otherwise approved or circumstances prevent camera use

Nice To Haves

Professional licensure as a Registered Architect preferred (or ability to obtain licensure)
Experience managing rollout, commercial, mixed-use, multi-family, or institutional projects preferred
Project management software (such as Deltek, Vantagepoint, or similar) preferred
Familiarity with BIM coordination tools (Navisworks or similar) preferred
Familiarity with Adobe Creative Suite (Photoshop, InDesign) preferred

Responsibilities

Serve as the project manager responsible for overall project delivery, execution, and performance
Develop and maintain project work plans, schedules, milestones, and deliverables
Monitor project scope, budget, schedule, and staffing to ensure alignment with contractual and financial objectives
Identify potential project risks and implement mitigation strategies
Lead internal project kickoff meetings and establish project execution plans
Provide regular project status updates to firm leadership and stakeholders
Manage multiple projects concurrently, ensuring consistent quality and timely delivery
Serve as the primary point of contact for clients throughout the project lifecycle
Establish and maintain strong, professional relationships with clients, developers, and stakeholders
Lead client meetings, presentations, and design reviews
Clearly communicate project progress, schedule, scope changes, and budget implications
Manage client expectations and proactively address concerns
Support business development efforts, including participation in proposals, interviews, and client presentations
Lead the development and execution of architectural design concepts aligned with project goals and client vision
Ensure design solutions meet functional, aesthetic, budgetary, and regulatory requirements
Provide design direction and technical guidance to project team members
Review drawings and models to ensure design intent is accurately executed
Collaborate with interior designers, planners, and technical specialists to ensure cohesive project design
Oversee the preparation and coordination of architectural drawings and construction documents
Ensure construction documents are complete, coordinated, and compliant with applicable building codes, zoning ordinances, accessibility requirements, and regulatory standards
Review drawings and specifications for technical accuracy, constructability, and quality control
Ensure adherence to drafting and documentation standards
Facilitate internal and external quality assurance and quality control reviews
Select, coordinate, and manage external consultants, including, structural engineers, mechanical, electrical, and plumbing (MEP) engineers, civil engineers, landscape architects, code consultants, and specialty consultants
Ensure consultant work is fully integrated and coordinated with architectural design
Review consultant deliverables for consistency, completeness, and alignment with project objectives
Facilitate coordination meetings and resolve conflicts between disciplines
Develop and manage project budgets and staffing plans
Monitor project financial performance, including labor utilization, expenses, and profitability
Review and approve project timesheets and labor allocations
Track project costs and identify variances from budget
Prepare and review client invoices in coordination with accounting
Monitor accounts receivable and assist with collections as necessary
Manage scope changes and prepare additional services proposals when required
Oversee construction administration services, including, reviewing shop drawings, submittals, and samples; responding to Requests for Information (RFIs); preparing supplemental instructions and clarifications; conducting site visits and field observations; and monitoring construction progress for conformance with design intent
Assist in resolving construction related issues and coordinating with contractors and consultants
Support project closeout, including punch lists and final documentation
Coordinate with local jurisdictions and regulatory agencies to secure approvals and permits
Ensure project compliance with building codes, zoning ordinances, life safety codes, and accessibility requirements
Address plan review comments and revise documents as necessary
Facilitate effective communication among project team members and firm leadership
Coordinate project schedules, staffing, and resource allocation
Maintain organized project files, documentation, and correspondence
Ensure compliance with firm policies, standards, and procedures

Benefits

Medical, dental, and vision plans
Generous Firm contribution to health savings accounts
Voluntary short- and long-term disability
Voluntary life insurance
Accident, critical illness, and hospital indemnity benefits
Monthly wellness reimbursements
Telehealth benefits
Mental health counseling
Employee assistance programs
Medicare transition services
Financial wellness benefits
Tuition reimbursement program
Mentorship opportunities
Paid membership to a professional organization
Opportunities for selection into our Next Generation Leadership Training or Associates and Directors Program
Employee Stock Ownership Plan (ESOP)
401(k) with company stock match
Flexible work schedules
Paid time off
Paid holidays
Half-day Fridays
Paid parental leave