Project Manager - 55010338

State of Florida•Tallahassee, FL

12d•Onsite

About The Position

The Project Manager is responsible for managing all phases of assigned IT projects, including the development of comprehensive work plans, resource allocation, and detailed project schedules with defined milestones and critical paths. This role oversees project budgets through forecasting, cost estimation, and financial tracking, prepares clear, data-driven status reports for stakeholders, and ensures rigorous identification and management of project risks and issues. The IT Project Lead creates procurement documentation in alignment with program requirements and FDOT policies, maintains all required project documentation to meet state and Department standards—including DMS 60GG and RAID logs—and directs and guides team members to ensure timely and accurate completion of deliverables. Additionally, the position fosters effective communication and collaboration across OIT staff, business representatives, and management, ensures compliance with OIT Product Delivery Methodology, monitors implementation of computer application systems, and participates in the development and review of policies, procedures, and standards within OIT.

Requirements

Knowledge of Project Management principles and practices according to the Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK).
Knowledge of Information technology (IT), procedures, concepts, and techniques.
Knowledge of F.A.C. 60GG, rules 1 through 5.
Ability to work effectively in a fast-paced, high volume, deadline-driven environment.
Ability to balance multiple demands and work both independently and as part of a team.
Ability to lead, motivate, and work with diverse groups of people and teams.
Ability to display professionalism in dealing with all levels of leadership and staff.
Ability to effectively communicate both verbally and in writing with multiple levels in an organization.
Ability to facilitate requirements gathering.
Ability to interpret technical concepts and communicate them clearly to non-technical stakeholders.
Ability to apply critical thinking to resolve complex technical/business problems, using sound judgement to identify, evaluate, and recommend solutions.
Ability to be open, collaborative, and in support of agency values.
Ability to plan, organize, coordinate, and prioritize work assignments.
Ability to develop and manage documentation in accordance with the Department's standards.
Ability to use Microsoft Office Suite and MS Project, familiar with computer basics.
Seven (7) years of experience in business, data, or systems analysis and/or project management.
Post-secondary education can substitute on a year-for-year basis for the required experience.

Responsibilities

Lead assigned IT projects.
Develop detailed work plans by defining project tasks and deliverables, estimating time and resource requirements, and building detailed project schedules including milestones, resources, dependencies, and critical paths.
Secure and assign resources required for successful execution.
Lead the development, management, and oversight of project budgets, including forecasting, cost estimation, and financial tracking.
Prepare and deliver status reports, providing clear, data driven updates on progress, risks, issues, and financials to stakeholders.
Oversee identification, documentation, and management of risks and issues for assigned projects.
Create procurement documentation including, but not limited to Requests for Information, Requests for Quotes, Invitations to Negotiate, Invitations to Bid, and other supporting documentation, ensuring alignment with program requirements, compliance standards, and Florida Department of Transportation’s (FDOT’s) policies.
Direct and guide the work of other team members throughout all phases of assigned IT projects.
Regularly monitor project progress, performance, risks and issues to ensure timely and accurate completion of deliverables while maintaining alignment with schedules and budgets.
Ensure all required project related documentation is created, monitored, maintained, and stored appropriately, to meet all state and Department requirements. Documentation to include DMS requirements for 60GG, Procurement Documents, and Risks, Action Item, Issues, Decisions (RAID).
Communicate, coordinate, and work effectively with other OIT staff, business representatives, and management to ensure that information is properly disseminated, to facilitate the most efficient use of resources, successful project delivery, and/or task completion.
Coordinate compliance with the OIT Product Delivery Methodology, providing guidance to project teams in all aspects of the methodology and deliverables, including the proper use of the PDM.
Monitor implementation and documentation of computer application systems in accordance with current Department standards and procedures.
Participate in the development and review of policies, procedures and standards within OIT.