Project Manager Hybrid

Accesslex Institute • West Chester, PA

1d • Hybrid

About The Position

For nearly 40 years, nonprofit AccessLex Institute has been partnering with its member institutions (nearly 200 state-affiliated and nonprofit ABA-approved law schools) to meet the ever-changing needs and challenges of law students and the legal education community. AccessLex provides free resources for every step of the law school journey and works to maximize the value and affordability of a law degree through research and policy advocacy. Helix Bar Review is their latest service in pursuit of their nonprofit mission. AccessLex combines mission-driven work with long-term financial strength, backed by nearly $1 billion in net assets that funds a $40+ million annual operating budget. This is a hybrid position, with the incumbent expected to report to the Corporate Office in West Chester, PA once per month as needed. Office time will be more frequent in the beginning. The budget for the Project Manager is $105,000-115,000 annually. The Project Manager leads cross-functional initiatives from initiation through completion, supporting continuous improvement of project management processes across the organization, including Helix Bar Review. This role requires a proactive, detail-oriented professional who excels at managing multiple concurrent projects, optimizing resources, and communicating effectively with diverse stakeholders. The ideal candidate combines strong project management fundamentals with the ability to influence without authority, adapt quickly to new business domains, and drive projects to successful outcomes on time and within budget.

Requirements

• 3-5 years of project management experience managing multiple concurrent projects across different business domains
• Demonstrated excellence in resource planning and allocation, including experience managing resource constraints and competing priorities
• Ability to manage stakeholders across all organizational levels
• Keen problem-solving skills and the ability to provide logical and creative solutions
• Superior organizational, written and verbal communication, and collaboration skills
• Experience conducting oral presentations, facilitating project management, and preparing written reports
• Ability to quickly understand new business domains and technical concepts
• Experience with change management and organizational adoption
• Comfortable with technology concepts to effectively manage IT-related projects
• Proficiency with project management software (MS Planner, Asana, or similar) and Microsoft applications
• Experience with reporting tools
• Understanding of basic system integration and implementation concepts
• Ability to facilitate technical discussions without being a technical expert

Nice To Haves

• Experience in nonprofit or education sectors
• Knowledge of compliance and regulatory project requirements
• Experience in a PMO or structured project management environment
• Financial services or legal industry exposure
• Knowledge of corporate governance, systems development processes
• Knowledge of risk assessment design and delivery; control design, implementation and monitoring, and key metric development, tracking, and reporting

Responsibilities

• Work with various business domains to ensure projects are supported properly and are delivered successfully
• Develop and maintain comprehensive resource allocation plans across multiple concurrent projects, proactively identifying capacity constraints, resource conflicts, and staffing gaps
• Forecast resource needs, identify constraints, and partner with functional leaders to ensure optimal staffing
• Manage project budgets including labor costs, vendor expenses, and capital expenditures; track financial performance and provide variance reporting where required
• Balance resource demands across competing priorities, making data-driven recommendations for project sequencing and resource optimization
• Manage and lead effective and efficient project teams
• Coordinate internal resources and third parties/vendors for the execution of projects
• Ensure that projects are delivered on time, within scope and budget
• Facilitate project kickoff meetings, status updates, and post-project reviews
• Perform risk management to minimize project risks
• Create and maintain comprehensive project documentation (project charters and project plans) to track progress of Company projects
• Use appropriate verification techniques to manage changes in project scope, schedule, and costs (change request form)
• Collaborate in the development of the project schedule, and monitor and report on project progress
• Capture lessons learned and contribute to ongoing improvement of project management practices
• Navigate complex stakeholder landscapes across all organizational levels, managing expectations and building consensus
• Produce high-quality written documentation including comprehensive status reports, project charters, business cases, and post-implementation reviews
• Facilitate difficult conversations and conflict resolution among project stakeholders with competing interests or priorities
• Partner with project sponsors and department stakeholders to understand business needs and translate them into actionable project plans
• Work with Helix Bar Review teams on bar preparation initiatives while maintaining business focus
• Interface with vendors and external partners as needed
• Serve as the primary point of contact for project team members and stakeholders, ensuring transparency and alignment
• Build and maintain strong cross-departmental relationships to facilitate information flow and remove organizational barriers
• Other duties as assigned

Benefits

• AccessLex Institute provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level