Project Manager

AIP Connect•Burlington, ON

138d

About The Position

We are seeking a highly proactive, organized, and execution-focused leader to join our fast-paced real estate environment. This role is less about creative design and more about leading through structure, accountability, and operational excellence. You will serve as the "integrator" for the business, directly responsible for the clarity, technical integrity, and flawless execution of all marketing and business systems.

Requirements

5+ years in a high-velocity role encompassing operations, project management, and marketing execution.
Expert-level command of Trello to manage all marketing and operational workflows.
Deep familiarity with PM frameworks (specifically Trello) and a track record of driving complex projects to completion.
High technical fluency: Direct experience managing or implementing platforms like Zapier, Mailchimp, and CRMs is non-negotiable.
A "Business-Owner" Mindset: A strong "Get Things Done" work ethic.
Ability to drive results through structure, clear accountability, and operational clarity.

Responsibilities

Serve as the "integrator" for the business, directly responsible for the clarity, technical integrity, and flawless execution of all marketing and business systems.
Manage all marketing and operational workflows using Trello, including building boards, setting dependencies, and enforcing timelines.
Act as the owner of the tech stack, ensuring the health and integration of Zapier, Mailchimp, Trello, CRM, and AI tools.
Build and maintain automations (e.g., Zapier zaps) that connect tools and ensure automatic data flow.
Own and create the master schedule for all critical external activities.
Manage all marketing logistics, ensuring deliverables are ready before deadlines and troubleshooting issues.
Take complete ownership of the CRM system, ensuring data integrity, optimizing workflows, and maximizing team utilization.
Lead the logistics for community and client events, translating event visions into checklists and executing them.
Oversee basic website maintenance and content updates.
Oversee external agencies responsible for specialized services (SEO, SEM, Google Properties), monitoring their contract delivery.
Mentor and lead the Digital Marketer, providing clear, structured assignments.
Collaborate with the Office Manager, Executive Assistants, and Agents to align operational execution.