Asst. Project Manager

Exact Stormwater Management LL•Midlothian, VA

3d•Onsite

About The Position

Exact Stormwater Management is a founder-led, growing company with an important mission to protect Virginia’s waters by providing innovative products and installing, rehabilitating, and maintaining stormwater BMPs. Headquartered in Midlothian and focused in Virginia, the company makes an impact throughout the southeast. This role is the hub of the organization, responsible for building relationships with customers and crews. On the task side, the Project Manager works with the Team to line up the people and resources needed to complete projects.

Requirements

Customer service oriented.
Enjoys adapting to changing variables.
Able to prioritize multiple tasks at any given time.
Strong communication skills both written and verbal.
Detail oriented with excellent organization skills.
Strong computers skills with the ability to easily adapt to service and other platforms.
Working knowledge of databases and Microsoft products including Outlook, Excel, and Word.
Two plus years in Construction Industry

Responsibilities

Coordinates with crew leaders to determine the resources needed to complete projects. Places order for miscellaneous materials, rental equipment, and subcontractors.
Works with customers to schedule projects based on client needs, crew availability, and production variables.
Maintains communication with customer from scheduling the work to compiling and sharing reports at the end of the project.
Significant computer use including heavy involvement on electronic dispatch software.
Schedules individuals and crews for maximum efficiency then adapts and adjusts as needed.
Promotes and contributes to a positive work environment.
Problem solves as necessary to perform job functions.
Set up estimates, job details, and schedules in the project management system.
Ensure that all project documentation is accurate, complete, and readily accessible to both internal and external stakeholders.
Ensure the field team has all necessary supplies, materials, equipment, and information needed to complete the project on time and within budget.
Provide ongoing communication with the field team to address any issues or needs during project execution.
Provide clients with all required documentation, including W9 forms, Certificates of Insurance (COIs), safety information, and any necessary training materials.
Maintain professional communication with clients, ensuring they are kept up to date on project status and receive all necessary reports and documentation.
Review and ensure photos, captions, and progress reports are accurate before sharing them with clients in a timely manner.
Assist in generating and reviewing project status reports, ensuring data is correctly captured and aligned with client expectations.
Track time worked on projects for both field teams and internal personnel, ensuring all time entries are accurate and properly recorded.
Assist team members with timesheet completion, ensuring all hours are submitted in a timely manner and in accordance with project schedules.
Coordinate with the accounting department to ensure proper billing and reporting of labor hours on client invoices.
Track the repair, inspection, and calibration schedules for project-related equipment.
Coordinate with the maintenance team to ensure equipment is properly maintained and in good working condition for project use.
Act as a liaison between field teams, clients, and internal project stakeholders.
Work closely with the Project Manager and Project Administrator to resolve any issues and ensure the project runs smoothly.