Project Manager Specialist, Olympic and Paralympic Initiatives

J. Paul Getty Trust, The • Los Angeles, CA

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About The Position

Reporting to the Senior Director of Communications within Getty's Communications and Community Engagement department, the Project Manager Specialist manages complex, cross-functional projects supporting Getty’s planning and activities related to the 2028 Olympic and Paralympic Games. The role brings together work across arts and culture, sports, and global engagement, translating institutional priorities and opportunities into integrated project plans and driving initiatives from planning through execution.

The position leads coordination across Getty teams and external organizations and partners, establishing responsibilities, milestones, approvals, and deliverables. It also coordinates Communications and Community Engagement activities supporting these initiatives, integrating communications efforts with broader institutional projects and partnerships. This is a three-year limited-term position.

Requirements

• Bachelor’s degree.
• 8–10 years of project/process management and relevant subject-area experience, preferably in the arts and culture, sports, nonprofit, or similarly complex sectors.
• Demonstrated experience managing highly complex, cross-functional projects involving multiple teams, stakeholders, timelines, resources, and organizational priorities.
• Demonstrated experience managing projects and collaborative relationships involving external organizations, partners, and stakeholders.
• Knowledge of project management theories and practices applicable to complex, cross-functional projects.
• Ability to manage multiple projects, partnerships, requests, and priorities concurrently and meet deadlines.
• Ability to develop and manage integrated project plans, schedules, budgets, milestones, dependencies, and deliverables.
• Ability to coordinate cross-functional teams, assess competing priorities, and advance work where there is no direct reporting relationship.
• Strong relationship-management, facilitation, negotiation, and consensus-building skills with internal and external stakeholders.
• Ability to anticipate and identify project risks and issues, develop solutions, and escalate matters requiring leadership attention appropriately.
• Excellent written, verbal, and presentation skills, including the ability to synthesize complex information for varied audiences.
• Tact, diplomacy, discretion, and sound judgment, with the ability to exercise initiative while maintaining close alignment with the Senior Director.
• Highly organized and detail-oriented, with the ability to balance strategic priorities with day-to-day project execution.
• Proficiency with project management and collaboration software and tools.
• Understanding of and interest in the connections between arts and culture, sports, and large-scale global events.

Nice To Haves

• Experience leading large-scale, high-profile, or institution-wide initiatives and external partnerships.
• Project management certification or formal project management training.

Responsibilities

• Manage and direct complex, cross-functional projects and initiatives related to Getty’s planning for the 2028 Olympic and Paralympic Games.
• Translate institutional priorities and external opportunities into integrated project plans, schedules, budgets, resource requirements, milestones, and deliverables.
• Lead cross-functional project coordination across Getty departments and programs, aligning priorities, identifying dependencies and risks, monitoring progress, and ensuring follow-through.
• Evaluate incoming requests and opportunities with the Senior Director and relevant teams, clarifying requirements, assessing implications, and recommending priorities and next steps.
• Manage project coordination and collaborative initiatives with external organizations and partners, aligning activities, responsibilities, timelines, approvals, and deliverables with Getty teams and institutional priorities.
• Coordinate Communications and Community Engagement activities supporting Olympic and Paralympic initiatives, integrating communications plans and deliverables with broader projects and external partnerships.
• Facilitate internal and external project meetings; document decisions and changes to project plans; track responsibilities, deadlines, budgets, risks, and deliverables; and resolve or escalate issues as appropriate.
• Prepare project updates, reports, and briefing materials for senior leadership and key stakeholders.
• Coordinate consultants, vendors, contracts, and other project resources as needed.

Benefits

• Medical, dental, and vision insurance coverage starting on the date of hire; Getty pays 75%–95% of the premium, depending on the plan selected.
• 403(b) employee investment retirement plan with up to 5% Getty match.
• Getty contribution of 6% to a 401(a) retirement account on behalf of the employee.
• Educational assistance and professional development.
• Paid vacation, sick, and personal days.
• 12 paid holidays.
• Many positions have bi-weekly off-Fridays.
• On-site fitness center at Getty Center.
• Community service opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior