Project Manager, Space Planning

Stanford Health Care • Palo Alto, CA

2d

About The Position

As a Space Planner within Stanford Health Care Facilities Services’ Facilities Planning & Design (FPD) business unit, this role helps shape and optimize spaces that support patient care, clinical operations, and administrative functions. The Space Planner serves as a strategic consultant and project manager, partnering with department leaders, clinicians, facilities teams, and executive stakeholders to assess space needs, analyze utilization, and develop solutions aligned with operational goals and organizational priorities.

The role supports operations-funded projects by evaluating space requests, preparing planning concepts and test fits, and producing deliverables consistent with Stanford Health Care space standards and Facilities Services graphic requirements. It guides planning work from initial request through implementation, balancing competing priorities, building stakeholder consensus, and coordinating with cross-functional partners. Recommendations should account for departmental scope and capacity while minimizing infrastructure impacts and supporting safe, efficient, standards-driven planning.

The position coordinates communication, schedules, and deliverables; maintains accurate planning records; and develops actionable recommendations informed by user needs, operational constraints, applicable requirements, and SHC goals. It works with multidisciplinary teams to ensure planning solutions are feasible, compliant, and aligned with project intent.

Requirements

• Bachelor’s degree in Architecture, Interior Architecture, Planning, or a related field.
• Seven years of professional experience, including at least four years in space planning, corporate planning, or healthcare planning.
• Exposure to Autodesk Revit/AutoCAD and computer-aided facilities management/integrated workplace management system (CAFM/IWMS) tools.
• Ability to interpret architectural drawings and translate programmatic and operational needs into layout options.
• Working knowledge of space programming and test-fit development; familiarity with Autodesk Revit and AutoCAD for reviewing and coordinating plans.
• Proficiency with Bluebeam and Microsoft Office, including basic spreadsheet formulas in Excel.
• Effective written and verbal communication skills, including the ability to prepare clear, executive-ready Microsoft PowerPoint materials.
• Ability to coordinate with engineers, contractors, clinical staff, and other stakeholders.
• Strong organizational skills and ability to manage multiple concurrent requests and maintain audit-ready records.
• Ability to analyze data and planning alternatives and make recommendations within established standards, guidelines, and precedents.

Responsibilities

• Assist with project scope definition and contribute to planning assumptions and early budget considerations in alignment with user needs and SHC goals.
• Coordinate stakeholder communication, schedules, and deliverables; track action items and ensure timely follow-up.
• Apply California Building Code (CBC) and Americans with Disabilities Act (ADA) requirements to planning options.
• Support selection and coordination of furnishings, equipment, and finishes with Interiors, Facilities Services, and user groups.
• Maintain complete, accurate, and auditable planning documentation; produce diagrams and presentation materials consistent with Facilities Services standards.
• Develop space programs, adjacency diagrams, blocking and stacking strategies, and multiple test-fit options; revise layouts based on user feedback and operational input.
• Analyze space utilization and assess departmental impacts, operational constraints, and proposed migration or consolidation needs.
• Coordinate with Engineering, Construction, Interiors, and clinical operations to ensure planning solutions are feasible, compliant, and aligned with project intent.
• Prepare planning recommendations and communicate actionable solutions to stakeholders and leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level