Project Manager, Space Planning

Stanford Health Care•Palo Alto, CA

3d•$58 - $76

About The Position

As a Space Planner within the Facilities Planning & Design (FPD) business unit at Stanford Health Care Facilities Services, this role shapes and optimizes environments that support patient care, clinical operations, and administrative functions. The Space Planner serves as a strategic consultant and project manager, partnering with department leaders, clinicians, facilities teams, and executive stakeholders to evaluate space needs, analyze utilization, and develop solutions aligned with operational goals, growth initiatives, and organizational priorities. The position supports operations-funded projects by evaluating space requests, preparing planning concepts and test fits, and producing deliverables that meet Stanford Health Care space standards and Facilities Services graphic requirements. It guides projects from initial request through implementation, coordinating stakeholders and cross-functional teams while accounting for departmental scope and capacity, infrastructure impacts, operational constraints, and institutional requirements. The role includes developing recommendations, presenting solutions to leadership, maintaining accurate documentation, and supporting safe, efficient, compliant, and standards-driven planning.

Requirements

Bachelor’s degree in Architecture, Interior Architecture, Planning, or a related field.
Seven years of professional experience, including at least four years in space planning, corporate planning, or healthcare planning.
Exposure to Autodesk Revit/AutoCAD and computer-aided facilities management/integrated workplace management system (CAFM/IWMS) tools.
Ability to interpret architectural drawings and translate programmatic and operational needs into layout options.
Working knowledge of space programming and test-fit development; familiarity with Autodesk Revit and AutoCAD for reviewing and coordinating plans.
Proficiency with Bluebeam and Microsoft Office, including basic Excel spreadsheet formulas.
Effective written and verbal communication skills, including the ability to prepare clear, executive-ready Microsoft PowerPoint materials.
Ability to coordinate with engineers, contractors, clinical staff, and other stakeholders.
Strong organizational skills and ability to manage multiple concurrent requests while maintaining audit-ready records.
Ability to analyze data and planning alternatives and make recommendations within established standards, guidelines, and precedents.
Commitment to Stanford Health Care’s C-I-CARE standards and exceptional patient and family experience.

Responsibilities

Assist with project scope definition and contribute to planning assumptions and early budget considerations aligned with user needs and Stanford Health Care goals.
Coordinate stakeholder communications, schedules, deliverables, action items, and timely follow-up.
Apply California Building Code and Americans with Disabilities Act requirements to planning options.
Support selection and coordination of furnishings, equipment, and finishes with Interiors, Facilities Services, and user groups.
Maintain complete, accurate, and auditable planning documentation; produce diagrams and presentation materials consistent with Facilities Services standards.
Develop space programs, adjacency diagrams, blocking and stacking strategies, and multiple test-fit options; revise layouts based on user feedback and operational input.
Analyze space utilization, departmental impacts, operational constraints, and proposed migration or consolidation needs.
Coordinate with Engineering, Construction, Interiors, clinical operations, and other multidisciplinary partners to ensure solutions are feasible, compliant, and aligned with project intent.
Evaluate space requests, conduct assessments and feasibility analyses, develop recommendations, and present solutions to leadership.
Coordinate planning initiatives from initial request through implementation, managing multiple concurrent projects and building consensus among stakeholders.