Manager - Space Planning & Utilization

Georgia Department of Revenue•Lawrenceville, GA

2d•Onsite

About The Position

This is a full-time, benefited position in the Facilities department within Technology & Operations at Gwinnett Technical College. The position serves the Lawrenceville and Alpharetta–North Fulton campuses and reports to the Executive Director of Facilities. Under minimal supervision, the manager oversees the College’s space inventory, space data, and utilization analysis to support instruction, operations, and campus planning. The role applies the Postsecondary Education Facilities Inventory and Classification Manual (FICM) to classify spaces and maintain consistent room-use and area records, and serves as the primary Facilities administrator for space records in Ad Astra. The manager evaluates underutilized spaces and spaces with high demand or capacity constraints, identifies contributing factors, and recommends improvements. The position coordinates office and departmental space requests and works with Academic Affairs, Information Technology, and other departments to validate scheduling data and address space conflicts. Academic Affairs retains responsibility for academic scheduling. The role provides leadership in establishing and advancing the College’s space management function within Facilities. It develops processes, sets priorities, coordinates campus partners, recommends standards and utilization targets, and leads approved initiatives to improve use of College space. The manager proactively identifies needs, presents recommendations to leadership, and carries approved initiatives through implementation and evaluation. Compensation is $67,000 per year. Applications are reviewed on a rolling basis, and the position remains open until a successful candidate is selected and hired.

Requirements

Bachelor’s degree or five years of experience in a related field.
Demonstrated initiative, accountability, and sound judgment.
Ability to maintain accurate records, protect confidential information, and follow College policies.
Clear communication, responsive service, and effective collaboration with colleagues at all levels.
Ability to accept feedback, adapt to changing needs, follow through on assignments, and meet established work schedules and attendance requirements.

Nice To Haves

Master’s degree in a related field.
Experience managing space records or utilization in higher education.
Experience with Ad Astra and Banner data.
Familiarity with the Postsecondary Education Facilities Inventory and Classification Manual (FICM), room measurement, and space classification.
Experience with facilities work order systems or building automation scheduling.
Strong analytical, organizational, communication, and customer service skills, including the ability to work independently and collaborate across departments.
Proficiency in Microsoft Office Suite, database records, and reporting.
Ability to interpret floor plans and verify room information through field surveys.

Responsibilities

Establish and advance the College’s space management function within Facilities; set priorities, develop and implement procedures, recommend space standards and utilization targets, coordinate campus partners, present recommendations to leadership, and lead approved initiatives through implementation and evaluation.
Manage a comprehensive space inventory for both campuses, including instructional, office, meeting, event, storage, mechanical, and custodial spaces.
Conduct field surveys to verify room dimensions, area, capacity, use, occupants, department assignments, and attributes; apply FICM room-use codes and maintain consistent assignable and non-assignable area records.
Update space records after changes and conduct periodic audits to ensure accuracy.
Administer Facilities space records in Ad Astra, maintaining room information, capacities, attributes, availability restrictions, and approved assignments.
Work with Academic Affairs and Information Technology to validate Banner scheduling data and resolve discrepancies between scheduling and space records; establish data maintenance practices and guide designated users.
Evaluate space performance using room-use hours, seat occupancy, peak demand, scheduling patterns, and available capacity; identify underutilized spaces and spaces with high demand, unmet demand, or capacity constraints.
Analyze factors affecting space utilization and recommend reassignment, shared use, scheduling adjustments, repurposing, renovation, or additional capacity while considering instructional needs and safe occupancy limits.
Prepare quarterly reports with findings, recommended actions, and measures for evaluating improvements.
Coordinate office and departmental space requests, evaluate needs and available capacity, recommend assignments consistent with College priorities, policies, and approval authority, and maintain records of assignments, occupants, relocations, and changes in use.
Work with Academic Affairs, Information Technology, and other departments to identify and address space conflicts and support coordinated use of College facilities.
Advise responsible scheduling offices on room suitability and capacity; academic scheduling remains the responsibility of Academic Affairs.
Perform other duties as assigned in support of the needs, philosophy, and purpose of Gwinnett Technical College.