Project Manager (Operations)

Octagon

1d•Hybrid

About The Position

As a project manager for Octagon’s Strategy department, you’ll play a key role in keeping the Strategy team running smoothly every day. You’ll support project organization, team resourcing, and internal workflows while helping implement new tools and processes that improve how we work. You'll be responsible for supporting day-to-day internal team operations, ensuring the appropriate staffing, organization and procedures are in place for the Strategy team to run efficiently. You will be accountable for financial management, resourcing, status trackers and workflow management, and information and record management. You’ll be highly organized, detail-oriented, and proactive — someone who enjoys creating order, supporting multiple projects, and learning how AI can make work more efficient.

Requirements

2-4 years of experience in operations, project coordination, or a related role—preferably supporting strategy, marketing, or creative teams
Curious and organized, with a natural drive to make systems and processes run more smoothly
Comfortable working in spreadsheets, trackers, and shared team tools
Comfortable using emerging tools (including AI-enabled tools) to help organize work, improve efficiency, and support better day-to-day operations
Strong attention to detail and follow-through—you like closing the loop and keeping things on track
Proactive, reliable, and collaborative—you know when to take initiative and when to ask questions
Proficiency with Microsoft Office Suite (Copilot, PowerPoint, Word, Excel, Teams, Copilot)

Responsibilities

Support weekly Strategy status meetings by preparing agendas, tracking updates, and capturing next steps
Maintain project trackers, timelines, and documentation to ensure all deliverables stay on schedule
Help organize and maintain digital filing systems and shared team folders to improve accessibility and consistency
Join key meetings as needed, take notes, and share recaps with relevant stakeholders
Assist in developing and documenting team procedures and processes
Support case study development and project debrief meetings when projects wrap
Manage intake for new strategy requests and assist in setting up briefing meetings
Help translate new briefs into actionable next steps or work plans
Support the creation of project estimates and scope documents under the guidance of team leads
Request and track project time codes to ensure accurate reporting
Maintain visibility into team workloads and help update internal resourcing tools
Track billable and non-billable hours to ensure accurate reporting
Assist with onboarding and offboarding processes for new or transitioning team members
Support management of team budgets, vendor setups, and invoice processing
Act as the company’s AI conduit, partnering with engineers and project teams to develop new workflows, naming conventions, and documentation standards that unlock AI-driven efficiencies.
Help document and test new AI workflows, naming conventions, and file structures
Promote AI adoption by helping teammates learn new tools and best practices