Project Manager, Officer, Editorial Planning 16 Month LTE

Gates Foundation•Seattle, WA

11d•Onsite

About The Position

The Foundation is the largest nonprofit fighting poverty, disease, and inequity globally. This role is within the Communications Division, specifically the Editorial Planning Team, which leads editorial planning, narrative development, and integrated voice strategy to support the foundation’s mission. The position is a 16-month Limited Term Engagement based in Seattle, Washington. The Project Manager will report to the Deputy Director, Editorial Planning and be responsible for leading project management for the Communications Division's editorial planning function. This includes ownership of the division's editorial calendar and Editorial Board processes, coordination of major communications campaigns, and management of cross-functional planning processes. The role requires strong project management and strategic communications thinking, partnering with various teams across the foundation to ensure successful execution of high-priority initiatives. It also provides flexible project management support for other priority initiatives as business needs evolve. The role anticipates up to 25% domestic and international travel.

Requirements

Experience working in communications, editorial planning, content strategy, public affairs, journalism, or a related field, with demonstrated strategic communications thinking and the ability to apply it to complex projects and campaigns.
Experience managing complex, cross-functional projects in a fast-paced communications, marketing, public affairs, or related environment with competing priorities and evolving needs.
Demonstrated ability to manage multiple high-priority initiatives simultaneously while maintaining exceptional attention to detail.
Strong organizational, prioritization, and project management skills, with a proven ability to anticipate issues, solve problems proactively, and drive projects to successful completion.
Ability to translate communications strategy into clear project plans, cross-functional execution, and measurable outcomes.
Experience managing complex review, decision-making, and approval processes.
Excellent written and verbal communication skills, with the ability to build trusted relationships and collaborate effectively across diverse teams and stakeholders.
Demonstrated ability to remain calm under pressure, adapt quickly to changing circumstances, and deliver high-quality work on tight timelines.
A collaborative, service-oriented mindset with curiosity, flexibility, sound judgment, and a commitment to supporting team success.
Must have unrestricted work authorization in the country where this position is located.
The Foundation does not provide immigration-related sponsorship for this role. This includes direct company sponsorship and any work authorization requiring a written submission or other immigration support from the company (e.g., H-1B, O-1, L-1, E, OPT, STEM-OPT, CPT, TN, J-1, etc.).

Responsibilities

Lead project management for the Communications Division's editorial calendar, partnering across the division and foundation to develop, maintain, and execute an integrated editorial calendar that guides the strategic use of foundation voice with priority audiences.
Own planning and execution of the Editorial Board process, including agenda development, meeting coordination, decision tracking, follow-up, and continuous improvement of the process over time.
Lead project management for major communications campaigns, partnering with campaign leads to coordinate planning, cross-functional execution, timelines, and delivery.
Provide flexible project management support for Advocacy and Voice Planning (AVP), leadership trips, external engagements, and other priority initiatives as needed.
Provide project management support for leadership writing deliverables, partnering closely with the editorial planning writing team, leadership offices, and stakeholders across the foundation.
Track progress across editorial planning priorities and provide regular reporting and updates to Communications leadership and key stakeholders.
Continuously improve editorial planning processes, tools, and operating rhythms to increase efficiency, visibility, and collaboration across the division.